Legal Secretary

Charles Russell Speechlys LLP; Singapore; Hybrid; SGD 50,000 - 70,000; Full time

Job summary

A leading law firm in Singapore seeks a Mandarin and English speaking Legal Secretary. The role involves supporting Arbitration Lawyers with digital dictation, diary management, and client functions. Ideal candidates will have at least 4 years of legal sector experience, strong communication skills, and be computer literate. The firm promotes a hybrid working model, making it an attractive opportunity for motivated team players.

Qualifications

• At least 4 years’ experience as a Secretary within the Legal sector.
• Preference for experience supporting Arbitration Lawyers.
• Computer literate.

Responsibilities

• Digital dictation and telephone call management.
• Diary management and preparation of meeting documentation.
• Organising client functions and making travel arrangements.

Skills

Fluent in English

Mandarin language skills

Strong communication skills

Attention to detail

Multi-tasking ability

Tools

Microsoft PowerPoint

Legal documentation systems

Job description

We have an opportunity in our Singapore office for a Mandarin and English speaking Legal Secretary with experience of supporting Arbitration Lawyers.

Roles and Responsibilities

• Digital dictation.
• Receiving and directing telephone calls in accordance with the firm’s policy.
• Diary management, arranging and preparing documentation for meetings.
• Inbox management including preparation of draft responses for review.
• Organising client & internal meetings and lunches.
• Organising client functions, including assisting with invitations and set up.
• Other support services which may include making travel and hotel arrangements, taking minutes of meetings, initiating and replying to correspondence on routine matters, regular archiving and photocopying.
• Setting up and maintaining records and filing in accordance with the firm’s policy and quality standards.
• Word processing/typing, editing and collating correspondence and other documents, including from digital dictation – minimum of 60 wpm required.
• Updating and maintaining client information on Interaction.
• Receiving and sorting incoming mail where required.
• Preparation of slides on PowerPoint.
• Preparation of Briefing Notes.
• Working as part of a team to ensure that effective secretarial cover is maintained, to include covering secretarial absences within the office.
• Proof reading.
• Billing assistance.
• Point of contact for third parties.
• Assist the fee earners with their CDD tasks by liaising with clients and obtaining the correct documentation from them in line with the firm’s compliance policies.
• Ensuring that compliance matters are progressed in a timely manner by liaising with the compliance team in the London office.

Person Specification

• Fluent in English, with Mandarin language skills.
• At least 4 years’ experience as a Secretary within the Legal sector. Preference for experience supporting Arbitration Lawyers.
• Computer literate.

• Highly motivated individual who will be able to deal effectively with conflicting and urgent requirements.
• Strong commitment to providing clients with a high-quality service.
• Good communication skills.
• Pro-active team player.
• Ability to multi-task and prioritise in a busy schedule.
• High degree of accuracy/attention to detail.

Hybrid working - We adopt a hybrid and flexible working approach, dependent on the requirements of the role and subject to manager approval.

For a detailed specification please download the job description in the documents section of this page.

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