Legal Operations Executive

National University of Singapore; Singapore; On-site; SGD 35,000 - 65,000; Full time

Job summary

Join a forward-thinking university as a Legal Operations Executive where you will enhance legal operations through efficient data management and innovative content creation. This role is pivotal in streamlining processes, coordinating with data intelligence, and driving knowledge management initiatives. You will work collaboratively across departments to elevate the visibility of legal services while utilizing your project management and communication skills. If you are passionate about legal operations and eager to make a meaningful impact in an academic setting, this opportunity is perfect for you.

Qualifications

• Bachelor's degree in relevant fields with strong project management skills.
• Familiarity with data analysis software and legal tech tools is essential.

Responsibilities

• Support data management and reporting for the Office of Legal Affairs.
• Create content and educational materials for legal training and communications.

Skills

Project Management

Interpersonal Skills

Communication Skills

Data Analysis

AI and Automation Tools

Education

Bachelor's degree in Communication

Minor in Data Science or Analytics

Tools

PowerBI

Python

SQL

Microsoft Office

Canva

Adobe Creative Suite

WordPress

Elementor

Job description

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description:

About the Role

We are seeking a dedicated Legal Operations Executive to join the Office of Legal Affairs (OLA). The role is designed to support legal operations by managing data, reporting, and streamlining processes. The Executive will engage in data management and visualizations, coordinating with the Office of Data & Intelligence (ODI), and ensure the meticulous management of database records. Additionally, the role encompasses contributions to knowledge management initiatives, including creation of content, facilitate legal training, and departmental communications to elevate the visibility and impact of OLA's services throughout the University.

Job Description

Legal Operations

• Supporting Office of Legal Affairs' (OLA) Associate Director in data management and the production of charts and data visualisation/ analyses
• Coordinating with Office of Data & Intelligence (ODI) for additional support
• Managing routine reporting and driving regular updating and closure of MatterSphere records
• Managing a proposed escalation framework for completion timelines
• Project management of efforts to devise and build departmental tools and processes to increase operational efficiency and automate where possible

Knowledge Management and Communications

• Creating and producing content, including templates, guidance notes, playbooks, checklists, self-help resources, training decks, videos, and other educational materials
• Supporting legal counsel on OLA's knowledge management, education/training and community/relationship-building initiatives
• Planning and production of regular departmental communications to raise the profile, reach and influence of Legal
• Development of OLA staff portal to support delivery of legal literacy efforts

Qualifications

• Bachelor's degree in Communication, Business Administration, Marketing or a related field
• A minor in the area of Data Science or Analytics; Statistics or Mathematics; Computer Science or information Technology would be highly advantageous
• Strong project management skills, including managing workflows and timelines
• Excellent interpersonal and communication skills to collaborate with cross-departmental teams.
• Familiarity with AI and automation tools used in legal operations would be an added advantage
• Proficiency in data analysis software (PowerBI, Python, SQL), Microsoft Office, legal tech tools, and web design, animation, and publishing tools (Canva, Adobe Creative Suite, Adobe After Effects, WordPress, Elementor)

More Information

Location: Kent Ridge Campus

Organization: Office of Legal Affairs

Department : Office of Legal Affairs

Employee Referral Eligible:

Job requisition ID : 28183