Leasing & Operations Support Executive (3-Month Contract | SGD 2,800–3,000) – JO 26407

BGC GROUP PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in Singapore is seeking a candidate for a 3-month administrative and operations support contract. The role involves hands-on exposure to leasing operations and contract administration, requiring proficiency in Microsoft Office and a detail-oriented approach. The candidate will assist in various tasks, including document preparation, data collection, and general leasing inquiries, within a collaborative team environment.

Qualifications

• Minimum 1 year of administrative or operations support experience preferred.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
• Comfortable with fieldwork and data capture.

Responsibilities

• Conduct regular ground walkabouts on campus to gather leasing and operational information.
• Assist in preparation of marketing materials and operational documents.
• Maintain and update tenancy schedules and leasing maps.

Skills

Microsoft Office

Detail-oriented

Organized

Follow-up skills

Communication

Education

Diploma in relevant field

Job description

Job Highlights:

• Office hours (Monday to Friday)
• Easily accessible via Boon Lay MRT Station
• Hands-on exposure to tenancy, leasing operations, and contract administration
• Collaborative, system-driven environment with structured workflows and team support

Job Responsibilities:

• Conduct regular ground walkabouts on campus to gather leasing and operational information (includes taking photos and uploading into shared folders)
• Assist in the preparation of marketing materials and operational documents using Microsoft Office (Word, Excel, PowerPoint)
• Respond to general leasing enquiries via email using pre-approved templates
• Maintain and update tenancy schedules, leasing maps, and related lease documentation under supervision
• Reconcile audited sales reports and assist in updating GTO (Gross Turnover) rental billing
• Track submission deadlines for rental arrears, utility bills, audited sales reports, and send reminders to tenants accordingly
• Assist in contract management tasks such as monitoring licence expiries for vending machines and telco equipment
• Support operations data collection and document the frequency of servicing and payment reports from tenants
• Visit tenants/operators when required for document follow-up or clarification
• Carry out basic administrative and coordination tasks as assigned

Job Requirements:

• Minimum 1 year of administrative or operations support experience preferred
• Diploma holders or candidates with relevant working experience are welcome to apply
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint, Outlook)
• Detail-oriented and organized with good follow-up skills
• Able to work independently and communicate effectively with internal and external stakeholders
• Comfortable with fieldwork within the campus and use of own mobile phone for photo-taking and data capture
• Able to commit to a 3-month contract (with possible extension)

Only shortlisted candidates are notified. Thank you.

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