Leasing Assistant

PRIMUS PARTNERS MANAGEMENT ASIA PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A property management firm in Singapore is seeking an experienced lease administrator to manage lease documentation and relationships with tenants. The ideal candidate will have a diploma or bachelor's degree in a related field and 1–3 years of experience in lease administration. Proficiency in Microsoft Excel is essential, and familiarity with lease management systems is a plus. This role involves managing lease databases, preparing reports, and ensuring compliance with tenancy agreements.

Qualifications

• 1–3 years of relevant experience in lease administration or property management.
• Able to manage multiple tasks and projects independently.
• Highly motivated, proactive, detail-oriented.

Responsibilities

• Responsible for lease documentation and management of leases.
• Manage and maintain lease database.
• Tracking and maintaining tenancy schedule and monthly management reports.

Skills

Microsoft Excel

Communication skills

Organizational skills

Education

Diploma or Bachelor's degree in Real Estate, Business, or a related field

Tools

Yardi

Job description

Responsibilities

• Responsible for lease documentation, management of leases, preparing and checking lease documents, liaise with internal and external legal on tenancy clauses and activation of contracts.
• Manage and maintain lease database, data entry of lease information into system, data maintenance and monitoring of lease documents status.
• Manage and maintain lease area and floor plans.
• Tracking and maintaining tenancy schedule and monthly management reports for submission, audit checks on leases
• In charge of tracking security deposit payment and any deposit adjustments, monitor banker’s guarantee’s expiry.
• Preparing and executing stamp duty and other related authorities’ applications. Tracking and maintaining of license and authorities’ approvals expiries.
• Arrears management and tracking, supporting manager on preparing of arrears report on a regular interval and present the recovery plan for delinquent cases. Liaise with internal and external counsel, court bailiffs, liquidators and collection agent in the course of work.
• Supporting manager in tenant relationship management.

Job Requirements

• Diploma or Bachelor\'s degree in Real Estate, Business, or a related field from a recognized institution.
• 1–3 years of relevant experience in lease administration or property management.
• Proficient in Microsoft Excel; familiarity with Yardi or similar lease management systems is a plus.
• Able to manage multiple tasks and projects independently, with strong time management and organizational skills
• Strong communication and interpersonal skills; able to work well with internal teams and external stakeholders.
• Highly motivated, proactive, detail-oriented, and professional in approach