Leasing / Admin Assistant

TGP LIVING COLLECTION PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in retail management is seeking an Administrative Manager to oversee leasing processes and manage outlet administration. The ideal candidate will ensure compliance with regulations while maintaining effective communication with contractors and internal departments. This role demands strong organizational skills and proficiency in Microsoft Office, alongside bilingual communication in English and Chinese.

Qualifications

• Relevant experience in leasing process is advantageous.
• Ability to converse and write in Chinese and English.
• Meticulous, resourceful, and independent.

Responsibilities

• Updating and monitoring the Outlet Master List.
• Managing lease contracts and administrative issues.
• Liaising with contractors for renovations and inspections.

Skills

Coordination

Communication

Attention to Detail

Education

Diploma in Business Studies / Administrative / Management

Tools

Microsoft Office

Job description

Responsibilities:

· Updating details or status of prospective and existing outlets in the Outlet Master List.

· Monitoring and keep track of renewal, new and termination lease contract.

· Ensure all activities within the retail mall/commercial spaces are in line with Government and company’s guidelines.

· Managing tenancy related issues, compiling occupancy and rental reports and other related lease management functions.

· Liaising with 3rd party contractors towards renovations, advertising matters, on the grounds inspection for the rented/potential retail space.

· Liaising with mall regarding lease contract terms and rental price, verification of application information, applying permit to work for contractor, and setting up electricity in the outlet.

· Liaising with external third parties (contractors, etc..) to oversee the administrative matters of the outlets.

· Liaising with Starhub officer for network application for different malls.

· On the ground inspection for the rented / potential retail space.

· Inform respective department such as Finance, Operations, and Marketing department regarding the opening of new outlet.

· Reviewing lease documentations and obtaining required boss’s signature.

· Overseeing office maintenance.

· Handling office administrative works, such as filing, and reordering office supplies.

· Any other ad-hoc duties as assigned.

Requirement:

· At least Diploma in Business Studies / Administrative / Management or equivalent.

· Relevant working experience and knowledge in leasing process is advantageous.

· Able to converse and write in Chinese and English in order to liaise with contractors from China.

· Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).

· Strong interpersonal, coordination, and communication skill.

· Well organized and have a strong ability to pay attention to detail.

· Meticulous, resourceful, independent and able to work in a fast-paced environment.