Junior Office Administrator

LAPONIE (S) PTE LTD; Singapore; On-site; SGD 24,000 - 30,000; Full time

Job summary

LAPONIE (S) PTE LTD is looking for a detail-oriented Junior Office Administrator to support administrative activities. This role involves assisting with office tasks, handling communications, and supporting the sales and marketing teams. Ideal for those eager to learn and grow in a dynamic environment.

Benefits

Competitive entry-level salary

Employee discounts on professional skincare products

Opportunities for training, development, and career advancement

Qualifications

• 1 year of office experience preferred.
• Fluent in written and spoken English; Mandarin preferable.
• Ability to multitask and work efficiently.

Responsibilities

• Assist with general office administration tasks like filing and data entry.
• Process orders, invoices, and returns.
• Support sales and marketing teams with administrative tasks.

Skills

Organizational skills

Attention to detail

Communication

Interpersonal skills

Time-management

Education

O Levels or equivalent

Tools

Microsoft Office

Job description

We are seeking a detail-oriented, organized, and enthusiastic Junior Office Administrator to support our day-to-day administrative and operational activities. This entry-level role is ideal for someone who is eager to learn and grow within a fast-paced, product and client-focused business environment. You will play an important role in ensuring smooth internal operations and excellent customer support.

Key Responsibilities:

• Assist with general office administration tasks, including filing, data entry, scanning, and organizing documents
• Process orders, invoices, and returns using inventory or accounting software
• Support the sales and marketing teams with administrative tasks and follow-ups
• Manage incoming and outgoing mail and packages
• Answer and direct phone calls and emails to appropriate departments
• Maintain office supplies and ensure workspaces are clean and well-stocked
• Help coordinate shipping logistics and prepare shipping labels when needed
• Assist in scheduling meetings, training sessions, and internal events
• Provide administrative and on-site support for company events and trainings
• Maintaining and updating information and documents in company’s systems / information libraries
• Perform other administrative duties as assigned by the Office Manager or team leads

Qualifications:

• Fluent in written and spoken English. Preferably able to speak Mandarin.
• O Levels or equivalent.
• 1 year of office experience preferred (internships or part-time roles accepted)
• Proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with office equipment (printer, scanner, etc.)
• Strong organizational skills and attention to detail. Conscientious and responsible.
• Ability to multitask and work efficiently in a fast-paced environment with good time-management
• Good communication and interpersonal skills and a professional, team-oriented attitude.
• Willingness to learn and understand basics about professional skincare products and beauty industry

Benefits:

• Competitive entry-level salary
• Employee discounts on professional skincare products
• Opportunities for training, development, and career advancement