Junior HR Admin

Upskills; Singapore; On-site; SGD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a highly-motivated HR Admin to support their People Operations team. This role is crucial for managing HR administration, payroll processing, and accounting tasks. The ideal candidate will possess strong organizational skills and attention to detail, ensuring the confidentiality of sensitive information. You will play a vital role in onboarding new employees, administering benefits, and maintaining accurate employee records. If you thrive in a fast-paced environment and are eager to contribute to a dynamic team, this opportunity is perfect for you.

Qualifications

• Degree in relevant discipline such as Economics or Business Administration.
• 0-2 years of experience in HR & Administration, preferably in IT/Consultancy.

Responsibilities

• Manage employee records and implement HR policies.
• Assist in payroll processing and administer employee benefits.
• Collect invoices and manage internal expenses using accounting software.

Skills

HR Administration

Payroll Processing

Accounting Software (Xero)

MS Office (Outlook, Word, Excel)

Interpersonal Skills

Time Management

Education

Degree in Economics

Degree in Business Administration

Degree in Human Resources Management

Tools

Xero

Job description

Upskills provides expert financial software consulting to investment banks and leading financial institutions in Asia Pacific, Middle East and Europe. With a strong, Front to Back expertise in the cash and derivatives markets, coupled by an in-depth knowledge of financial markets technologies, we provide smart and efficient solutions.
We are seeking a highly-motivated HR Admin to support our People Operation team.The successful candidate will play a crucial role in supporting our People Services department as well as managing Administration-related duties. This role demands a high level of organizational skills, attention to detail, and the ability to handle sensitive information confidentially. Key elements of the role will include but are not limited to:

1. HR Administration: 50%

• Manage employee records, ensuring accuracy and confidentiality.
  
• Implement and monitor HR policies and procedures.
  
• Assist in drafting an employment contract.
  
• Coordinate employee onboarding and off boarding processes.
  
• Administer benefits programs and manage leave applications.
  

2. Payroll and Benefits Administration: 30%

• Assist in processing payroll in a timely manner.
  
• Ensure compliance with relevant laws and payroll tax obligations.
  
• Administer employee benefits plans, including enrollments and terminations.
  

3. Accounting: 20%

• Collect all invoices from external suppliers, store and classify all the invoices and documents for account tracking.
  
• Manage and record internal expenses on accounting software - Xero.
  
• Conduct the transfer manually for all payments (salary, office rent, telephone, Internet, social contribution, trade union fee, tax, business trip expenses, etc...).
  
• Make reports of Office Expenses and Petty Cash monthly.
  
• Translate all Accounting reports including the Journal, Ledger, and Additional Balance Sheet, ....
  
• Review the service contracts with all suppliers, services, and landlord.
  

4. Other Duties:

• Participate in special projects and perform other duties as assigned.
  
  
  
  

Requirements

• Degree in Economics, Business Administration, Human Resources Management or relevant discipline.
  
• Min 0-2 years of experience in HR & Administration, preferably candidate who previously had worked at Global IT/Consultancy Firm.
  
• Familiar with Local Employment Act and Payroll Practices.
  
• Experience in HR Administration, with good knowledge of HR Functions.
  
• Familiar with MS Office (Outlook, Words, Excel) and HR System.
  
• Able to do multi-task(s) and priorities under fast-paced working environment
  
• Detail-oriented, careful, a can-do mindset and ability to work independently.
  
• Good Time Management, excellent interpersonal skills and positive mindset.
  
• Ability to handle confidential information with discretion.