Junior Executive Assistant

Upskills; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading consulting firm in financial software is seeking an Executive Assistant to provide administrative support to the CEO. The ideal candidate will be organized, capable of managing multiple priorities, and able to handle confidential information. Responsibilities include coordinating meetings, travel arrangements, and document preparation. Fresh graduates are encouraged to apply, making this role ideal for those early in their career who are eager to learn.

Qualifications

• Fresh graduates are welcome to apply.
• Detail oriented and highly organized individual required.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide comprehensive secretarial support to the CEO.
• Attend meetings and detail minutes and agenda.
• Coordinate travel arrangements and accommodations.

Skills

Strong communication skills

Organizational skills

Presentation skills

Time Management

Interpersonal skills

Education

Diploma or Bachelor's Degree in Business Management or related field

Tools

MS Office (Outlook, Word, Excel)

Job description

Upskills provides expert financial software consulting to investment banks and leading financial institutions in Asia Pacific, Middle East and Europe. With a strong, Front to Back expertise in the cash and derivatives markets, coupled by an in-depth knowledge of financial markets technologies, we provide smart and efficient solutions.
We are seeking a highly motivated Executive Assistant who mainly provides administrative and organizational support to CEO. This role is ideal for someone early in their career who is eager to learn, highly organized, and capable of managing multiple priorities in a fast-paced working environment.
Key Responsibilities:

• Provide comprehensive secretarial and administration service to the CEO/ Managing Director.
  
• Attend meetings with clients and internal stakeholders; detailing of meeting minutes and agenda.
  
• Follow up on meeting minutes and ensure all actionable are completed within the target timescale.
  
• Coordinate travel arrangements and accommodations.
  
• To draft speech, presentation, reports as requested by the CEO.
  
• Maintain office systems including data management, data entry etc...
  
• Liaise and work together with the HR Team whenever necessary.
  
  
  
  
  
  
  
  
  
  

Requirements

• Diploma or Bachelor's Degree in Business Management, Administration or any related field.
  
• Fresh Grads are very welcome to apply.
  
• Good presentation and organizational skills.
  
• Strong communication and interpersonal skills with an approachable personality.
  
• Familiar with MS Office (Outlook, Words, Excel).
  
• Ability to work under pressure and adapt to changes.
  
• Detail oriented and highly organised individual.
  
• Good Time Management, excellent interpersonal skills and positive mindset.
  
• Ability to handle confidential information with discretion.
  
• HR related experience would be beneficial.