Junior Executive Assistant

Cultivar Staffing & Search; Singapore; On-site; SGD 51,000 - 78,000; Full time

Job summary

An established industry player in the F&B sector is on the lookout for a motivated Junior Executive Assistant to provide vital administrative and operational support. This role is essential for ensuring the smooth operation of the office, managing schedules, and facilitating communication. The ideal candidate will possess strong organizational and time management skills, with a proactive attitude and a willingness to learn in a fast-paced environment. Join a dynamic team where your contributions will help shape the success of the organization and enhance your career in a supportive setting.

Qualifications

• Proven experience as an administrative or executive assistant is a plus.
• Excellent verbal and written communication skills are essential.

Responsibilities

• Manage the Director's calendars and schedule meetings and appointments.
• Prepare and edit documents, reports, and presentations.

Skills

Organizational Skills

Time Management

Communication Skills

Discretion

Proactive Attitude

Education

Diploma in Business Administration

Tools

Microsoft Office Suite

Google Workspace

Job description

Our client is in the F&B industry. They are seeking a motivated and organized Junior Executive Assistant to join their team and support in their daily tasks and responsibilities.

Job Overview:

As a Junior Executive Assistant, you will play a vital role in providing administrative and operational support. You will be responsible for handling a wide range of tasks to ensure the efficient operation of the office and support in managing their schedules and communication.

Key Responsibilities:

1. Manage and maintain the Director's calendars, scheduling meetings, appointments, and travel arrangements.
2. Screen and direct phone calls and emails, handling inquiries and requests as appropriate.
3. Prepare and edit documents, reports, and presentations.
4. Organize and maintain files and records.
5. Coordinate and assist in organizing company events, meetings, and conferences.
6. Assist in preparing and distributing internal communications and announcements.
7. Perform general office management tasks, such as ordering supplies and ensuring a tidy workspace.
8. Provide additional administrative support as required by the executive team.

Qualifications:

1. Diploma in Business Administration or equivalent.
2. Proven experience as an administrative assistant, executive assistant, or similar role is a plus.
3. Proficiency in using office software (e.g., Microsoft Office Suite, Google Workspace).
4. Strong organizational and time management skills with the ability to multitask effectively.
5. Excellent verbal and written communication skills.
6. Discretion and the ability to maintain a high level of confidentiality.
7. Professional and friendly demeanor.
8. A proactive attitude and a willingness to learn and adapt in a fast-paced environment.

Interested candidates are invited to send in your Resume in MS Word Format stating your past work experience, reasons for each leave, past and expected remuneration. We regret to inform that only shortlisted candidates will be notified.