Junior Accounts Assistant (Part-time or full time)

KDDI ASIA PACIFIC PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Part time

Job summary

A leading company in the region is seeking an Accounts Support professional to assist the team in timely invoice preparation and payment processing. This role necessitates proficiency in Excel, strong communication skills, and a commitment to maintaining accuracy under tight deadlines. Ideal candidates will possess at least a diploma in accounting and should be prepared to handle responsibilities in a fast-paced environment.

Qualifications

• Minimum of 1 year working experience.
• Willingness to commit to overtime work when required.
• Ability to work resourcefully in a fast-paced environment.

Responsibilities

• Prepare and email sales invoices to customers.
• Match vendor invoices with purchase orders.
• Process payments and maintain schedules.

Skills

Communication

Proficiency in Microsoft Excel

Independence

Education

Diploma in Accounting

Tools

Business Central

Job description

Objective

To provide support to the Accounts Team to ensure that the daily job responsibilities are completed on time.

(Request for urgent invoices or payments are prepared without delay especially during monthly closing period)

1. Customer Invoice preparation

a) Prepare sales invoices and email them to customers.

b) Communicate with the ISR Team regarding enquiries related to customer invoicing.

c) Send invoices to customers.

2. Vendor invoice preparation

a) Receive, print out and verify invoices from vendors (Email)

b) Match invoices with purchase orders and receiving documents.

c) Communicate with the Procurement Team regarding enquires relating to purchase orders.

d) Key-in of vendor invoices into the Business Central system.

e) Filing Documents

f) Ensure the accuracy of invoices and resolve discrepancies with vendors (if needed)

3. Vendor Payment Processing (if needed)

a) Prepare and process payments through electronic transfers, or other means.

b) Maintain payment schedules and ensure timely payments to avoid late fees.

4.Perform any other duties as assigned.

Requirement

• Minimum of 1 year working experience
• Proficiency in Microsoft Excel is required; experience with Business Central is a plus.
• Good communications skills.
• Ability to work independently and resourcefully in a fast-paced environment.
• Willingness to commit to overtime work when required.
• 3 days per week (9.00am to 5.30 pm) or 5 days work
• Minimum Diploma in Accounting