IMPORT EXPORT ADMINISTRATIVE ASSISTANT

LOGISTICS 9 PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

Logistics 9 PTE. LTD. is seeking a dedicated Administrative Executive for its growing logistics operations. In this role, you'll support documentation and client communications while coordinating with teams across China and Hong Kong. Ideal candidates will have GCE 'O' Level or Diploma, strong English and Mandarin skills, and proficiency in Microsoft Excel. Join a multicultural team and grow your career in international trade and logistics.

Benefits

Inclusive and multicultural team culture

Opportunities for long-term growth and development

Learn about international trade and supply chain operations

Qualifications

• 1–3 years of relevant administrative or logistics support experience preferred.
• Strong command of English and proficient in Mandarin (Simplified Chinese) for communication.
• Excellent Microsoft Excel skills and detail-oriented.

Responsibilities

• Provide support to logistics and operations teams including documentation and client communication.
• Coordinate with internal teams across China and Hong Kong.
• Manage frequent manual data entry and detailed checking using Excel.

Skills

English

Mandarin

Microsoft Excel

Microsoft Office

Communication

Detail-oriented

Organizational skills

Education

GCE 'O' Level or Diploma in Business Administration, Logistics, or related field

Job description

Job description

Job Title: Administrative Executive
Company Name: Logistics 9
Employment Type: Full-Time
Location: Singapore
Monthly Salary Range: SGD $2,500 – $3,200
Career Level: Junior Executive
Minimum Education: GCE 'O' Level or Diploma

Job Description

The Administrative Executive will provide essential support to our logistics and operations teams. You will manage documentation, client communication, and coordinate with our internal teams across China and Hong Kong. This role is ideal for someone who thrives in a fast-paced, cross-cultural environment and is eager to grow in the field of international trade and logistics.

Requirements

• Minimum GCE ‘O’ Levels or Diploma in Business Administration, Logistics, or related field
• 1–3 years of relevant administrative or logistics support experience preferred
• Strong command of English (spoken and written) for international communication
• Proficient in Mandarin (Simplified Chinese) (spoken and written) to coordinate with Chinese-speaking team members and vendors
• Excellent Microsoft Excel skills are essential – this role involves frequent manual data entry and detailed checking using Excel (e.g. formulas, spreadsheets, tracking sheets)
• Clear and effective communicator – able to convey client information accurately to internal teams and coordinate across departments smoothly
• Competent in Microsoft Office (Word, Outlook)
• Detail-oriented, well-organised, and efficient under pressure
• Able to work independently, multi-task and learn quickly in a fast-paced environment

Why Join Logistics 9?

• Be part of a growing, international sourcing company
• Positive, inclusive, and multicultural team culture
• Learn about international trade and supply chain operations
• Opportunities for long-term growth and development

Equal Opportunity Statement

At Logistics 9, we are committed to fair employment practices in line with TAFEP guidelines. All applications will be considered based on merit, experience, and fit for the role, regardless of race, age, gender, religion, or nationality.

Experience:

• Using Excel often to complete documentation: 2 years (Preferred)
• Administrative or logistics support role?: 2 years (Preferred)
• Able to communicate well in WRITTEN Mandarin, Chinese: 2 years (Preferred)

Work Location: In person