IMPORT EXPORT ADMINISTRATIVE ASSISTANT

LOGISTICS 9 PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A logistics and operations company in Singapore is seeking an Administrative Executive to manage documentation and client communication. The ideal candidate has strong English and Mandarin skills, excels in Microsoft Excel, and thrives in a fast-paced, multicultural environment. This full-time position offers opportunities for growth in the field of international trade and logistics.

Benefits

Opportunities for long-term growth and development

Positive, inclusive, and multicultural team culture

Learn about international trade and supply chain operations

Qualifications

• Minimum GCE 'O' Levels or Diploma in Business Administration, Logistics, or related field.
• 1–3 years of relevant administrative or logistics support experience preferred.
• Excellent Microsoft Excel skills essential for data entry.

Responsibilities

• Manage documentation and client communication.
• Coordinate with internal teams across China and Hong Kong.
• Provide support to logistics and operations teams.

Skills

English (spoken and written)

Mandarin (Simplified Chinese)

Microsoft Excel

Microsoft Office (Word, Outlook)

Detail-oriented

Communication skills

Education

GCE 'O' Level or Diploma in Business Administration, Logistics, or related field

Job description

Job description

Job Title: Administrative Executive
Company Name: Logistics 9
Employment Type: Full-Time
Location: Singapore
Monthly Salary Range: SGD $2,500 – $3,200
Career Level: Junior Executive
Minimum Education: GCE 'O' Level or Diploma

Job Description

The Administrative Executive will provide essential support to our logistics and operations teams. You will manage documentation, client communication, and coordinate with our internal teams across China and Hong Kong. This role is ideal for someone who thrives in a fast-paced, cross-cultural environment and is eager to grow in the field of international trade and logistics.

Requirements

• Minimum GCE ‘O’ Levels or Diploma in Business Administration, Logistics, or related field
• 1–3 years of relevant administrative or logistics support experience preferred
• Strong command of English (spoken and written) for international communication
• Proficient in Mandarin (Simplified Chinese) (spoken and written) to coordinate with Chinese-speaking team members and vendors
• Excellent Microsoft Excel skills are essential – this role involves frequent manual data entry and detailed checking using Excel (e.g. formulas, spreadsheets, tracking sheets)
• Clear and effective communicator – able to convey client information accurately to internal teams and coordinate across departments smoothly
• Competent in Microsoft Office (Word, Outlook)
• Detail-oriented, well-organised, and efficient under pressure
• Able to work independently, multi-task and learn quickly in a fast-paced environment

Why Join Logistics 9?

• Be part of a growing, international sourcing company
• Positive, inclusive, and multicultural team culture
• Learn about international trade and supply chain operations
• Opportunities for long-term growth and development

Equal Opportunity Statement

At Logistics 9, we are committed to fair employment practices in line with TAFEP guidelines. All applications will be considered based on merit, experience, and fit for the role, regardless of race, age, gender, religion, or nationality.

Experience:

• Using Excel often to complete documentation: 2 years (Preferred)
• Administrative or logistics support role?: 2 years (Preferred)
• Able to communicate well in WRITTEN Mandarin, Chinese: 2 years (Preferred)

Work Location: In person