Immediate Hire! Executive Assistant (Admin / PA / West / up to 4.5k)

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company seeks an Executive Assistant to support the Managing Director in a multifaceted role involving calendar management, meeting coordination, and communication liaison. The ideal candidate will have proven experience in similar roles, demonstrating exceptional organizational and communication skills while maintaining confidentiality. This position offers a competitive salary while providing the opportunity to work in a dynamic environment, ensuring seamless operations and effective project support.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Ability to handle confidential information with discretion.
• Strong proficiency in Microsoft Office Suite and collaboration tools.

Responsibilities

• Manage MD’s calendar scheduling appointments and travel arrangements.
• Prepare agendas, take detailed meeting notes, and draft minutes.
• Act as primary point of contact for internal and external stakeholders.

Skills

Calendar Management

Email Management

Document Management

Communication

Project Support

Education

Diploma in Business Administration

Office Management or a related field

Tools

Microsoft Office Suite

Project Management Software

Cloud Storage Platforms

Job description

• Location: Penjuru (Company transport from Jurong East MRT)
• Working hours: Mon - Fri, 9am - 6pm
• Salary: up to 4.5k + AWS + VB

Calendar and Email Management

• Efficiently manage the MD’s calendar, scheduling appointments, meetings, and travel arrangements, including coordination with the teams.
• Monitor, prioritize, and respond to emails, drafting replies or redirecting as needed.
• Screen and direct phone calls, ensuring timely handling of correspondence across regions.
• Track time-sensitive issues and follow up on action items with precision.

Meeting Coordination

• Prepare and distribute agendas, materials, and presentations for meetings, ensuring accessibility for all stakeholders.
• Attend meetings, take detailed notes, draft minutes, and track action items.
• Maintain strict confidentiality regarding sensitive business, financial, and personnel matters.

Communication Liaison

• Act as the primary point of contact for internal and external stakeholders, including team members in China, managing inquiries and providing or redirecting information.
• Facilitate seamless communication between the MD and other departments ensuring timely and accurate information flow.

Document Management

• Maintain organized, up-to-date electronic and physical filing systems, ensuring documents are easily accessible.
• Prepare, proofread, and format correspondence, reports, and presentations with accuracy.

Project Support

• Assist the MD in monitoring project timelines, milestones, and deliverables, coordinating with cross-functional teams.
• Gather data and facilitate project progress by collaborating with team members and other departments.

Requirements

• Diploma in Business Administration, Office Management, or a related field.
• Proven experience as an Executive Assistant or similar role supporting senior executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools, project management software, and cloud storage platforms.
• Ability to handle confidential information with discretion and integrity.

HOW TO APPLY:

Interested applicants, kindly click on “APPLY NOW” or send your resume in MS WORD format to hestia.wong(at)trustrecruit.com.sg

We regret only shortlisted candidates will be notified.

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Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Wong Ying Huan (Hestia)

EA Personnel Reg No: R24122431