ICS: Senior Admin Officer

Deloitte PLT; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company seeks a Senior Admin Officer to manage office facilities and ensure compliance with fire safety regulations. Ideal candidates will have a Bachelor's degree, relevant experience, and strong problem-solving skills. Join a dynamic team dedicated to making a positive impact in the workplace.

Qualifications

• Bachelor’s degree in Administration, Engineering, etc.
• At least 3 years of related experience in large companies/corporations.
• Good communication skills, able to communicate in English.

Responsibilities

• Maintain facility cleanliness and organization.
• Coordinate regular fire drills and training sessions.
• Manage access control systems and assess security risks.

Skills

Communication

Problem Solving

Adaptability

Education

Bachelor’s degree in related major

Tools

SAP

Ariba

Job description

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ICS: Senior Admin Officer

Type of Employment: Permanent Full Time

Location:

Hanoi, Hanoi, VN

Are you ready to unleash your potential?

At Deloitte, our purpose is to make an impact that matters for our clients, our people, and the communities we serve.

We believe we have a responsibility to be a force for good, and WorldImpact is our portfolio of initiatives focused on making a tangible impact on society’s biggest challenges and creating a better future. We strive to advise clients on how to deliver purpose-led growth and embed more equitable, inclusive as well as sustainable business practices.

Hence, we seek talented individuals driven to excel and innovate, working together to achieve our shared goals.

We are committed to creating positive work experiences that foster a culture of respect and inclusion, where diverse perspectives are celebrated, and everyone is recognised for their contributions.

Ready to unleash your potential with us? Join the winning team now!

Work you’ll do

Manage office facility

• Maintain facility cleanliness, organization, and readiness for daily operations.
• Track, update, and reconcile office assets during the annual inventory process.
• Liaise with vendors and contractors for office repairs, maintenance, and improvements.

Carry out tasks related to fire prevention and firefighting

• Coordinate regular fire drills and training sessions in compliance with legal regulations.
• Maintain and inspect fire safety equipment (e.g., extinguishers, alarms) periodically with local authority.
• Ensure all emergency exit routes, signage, and procedures are clearly marked and up to date.

Supervise and ensure security for the entire Office

• Manage access control systems, including issuance and deactivation of access cards (if any).
• Work closely with security personnel or vendors to ensure coverage and incident response.
• Regularly assess security risks and propose solutions to address vulnerabilities.

General office support

• Assist in organizing and setting up internal meetings, workshops, or corporate events.
• Coordinate welcome and exit procedures (seating, access….).
• Support teams with logistics and coordination during Onsite project implementations.
• Prepare and distribute welcome kits, access cards, and office supplies for new joiners.
• Update employee relating data in systems upon joining or exiting the company.
• Ensure all items (keys, cards, equipment) are collected and deactivated upon exit.

Other admin-related tasks

• Handle administrative paperwork and maintain up-to-date records of forms and templates.
• Support vendor management: contract drafting, renewals, and performance tracking.
• Process and monitor vendor payments in coordination with the finance team.

Your role as a leader
At Deloitte, we believe in the importance of empowering our people to be leaders at all levels. We connect our purpose and shared values to identify issues as well as to make an impact that matters to our clients, people and the communities. Additionally,Senior across our Firm are expected to:

• Actively seek out developmental opportunities for growth, act as strong brand ambassadors for the firm as well as share their knowledge and experience with others.
• Respect the needs of their colleagues and build up cooperative relationships.
• Understand the goals of our internal and external stakeholder to set personal priorities as well as align their teams’ work to achieve the objectives.
• Constantly challenge themselves, collaborate with others to deliver on tasks and take accountability for the results.
• Build productive relationships and communicate effectively in order to positively influence teams and other stakeholders.
• Offer insights based on a solid understanding of what makes Deloitte successful.
• Project integrity and confidence while motivating others through team collaboration as well as recognising individual strengths, differences, and contributions.
• Understand disruptive trends and promote potential opportunities for improvement.

Requirements

• Bachelor’s degree in related major (Administration, Engineering, etc.).
• At least 3 years of related experience in large companies/corporations or building management.
• Experience in working with payment systems such as SAP/Ariba is an advantage.
• Good communication skills, being able to communicate in English is preferred.
• Ability to learn and adapt quickly, hard-working.

Due to volume of applications, we regret only shortlisted candidates will be notified. Candidates will only be contacted by authorised Deloitte Recruiters via firm’s business contact number or business email address.

Requisition ID: 108785

In Vietnam, the services are provided by Deloitte Vietnam Company Limited and other related entities in Vietnam ("Deloitte in Vietnam"), which are affiliates of Deloitte Southeast Asia Ltd. Deloitte Southeast Asia Ltd is a member firm of Deloitte Touche Tohmatsu Limited. Deloitte in Vietnam, which is within the Deloitte Network, is the entity that is providing this Website.