Human Resources Officer

DUKE BAKERY PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job description

Recruitment

• Draft and post job advertisements, screen resumes, schedule interviews, and obtain management approval.

• Handle foreign work pass applications, renewals, and cancellations, including arranging medical check-ups.

Pre-boarding, Onboarding & Exit

• Manage all processes related to new hires, onboarding, and employee exit clearance.

Training

• Register staff for Basic/Refresher Food Safety Level 1 courses.

• Identify training needs, source and coordinate relevant training for employees.

Manpower Planning

• Monitor foreign worker quota closely.

• Calculate and analyze quota needs, propose solutions to maintain/increase quota.

Inventory

• Manage stock of staff uniforms, shoes, medicine, face masks, etc.

Payroll

• Prepare, verify, and process payroll for submission to Finance to ensure timely and accurate salary payments.

Staff Welfare

• Process staff reimbursements and benefit claims.

• Arrange birthday welfare for employees.

HR Policy, Salary & Benefits

• Benchmark company compensation and benefits with industry practices.

• Review and update HR policies, staff rewards, and benefits with management.

Performance & Disciplinary Management

• Monitor employee performance and support managers with grievance and disciplinary matters.

Progressive Wage Model (PWM)

• Ensure employees are paid at least the required minimum monthly wages according to PWM.

MOM & Government Surveys

• Participate in MOM and ad-hoc government surveys.

Government Grants & Claims

• Apply for relevant government grants or claims (e.g., childcare leave, levy waivers, SGUnited programmes).

Insurance

• Handle insurance claims and reports with MOM and insurance agencies as needed.

• Renew Work Injury Compensation and Medical Insurance; compare quotes from insurers.

Administrative Duties

• Prepare HR documents (e.g., employment contracts, confirmation, termination, promotion, increment, warning letters).

• Maintain and update employee database and filing systems (hard and soft copies).

• Perform any other tasks assigned by Management.