Human Resources Assistant

AEM Singapore Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore is seeking an HR Assistant to provide crucial administrative support to the Human Resources department. Responsibilities include managing employee records, overseeing onboarding processes, and coordinating training programs. The ideal candidate will possess a diploma in HR or Business Administration, excellent communication skills, and the ability to start work immediately. This role offers an excellent opportunity to engage in various HR functions within a dynamic work environment.

Qualifications

• At least 1-2 years of experience in an administrative or HR support role is preferred.
• Ability to start work immediately would be an added advantage.
• Familiarity with HR systems and strong organizational skills are beneficial.

Responsibilities

• Perform general HR administrative duties, including maintaining employee records.
• Arrange travel and accommodation in accordance with company policies.
• Prepare and issue offer letters and employment contracts.

Skills

Organizational

Time Management

Interpersonal

Communication

Education

Diploma or equivalent in Human Resources, Business Administration

Tools

MS Office

Timesoft HR system

Job description

SUMMARY OF ROLE

The HR Assistant provides day-to-day administrative support to the Human Resources department to ensure smooth and efficient HR operations. This includes managing travel arrangements, issuing uniforms and Personal Protective Equipment (PPE), coordinating training and internship programs, supporting recruitment activities, handling onboarding and offboarding processes, and overseeing the issuance of stationery, office supplies, and pantry items.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Perform general HR administrative duties, including maintaining employee records and managing HR documentation.

2. Arrange business travel and accommodation for employees in accordance with company policies.

3. Prepare and issue offer letters and employment contracts for new hires.

4. Handle onboarding of new employees and ensure proper offboarding procedures for departing staff.

5. Issue uniforms and PPE and maintain inventory records to ensure timely and accurate distribution.

6. Manage issuance and inventory of stationery, office supplies, pantry items, and employee business cards.

7. Assist in coordinating training sessions and workshops, including logistics, scheduling, and participant tracking.

8. Support internship program coordination, including communication with educational institutions and intern onboarding.

9. Handle internal communications related to HR matters.

10. Support ad hoc HR projects and tasks as needed.

RELATED EXPERIENCE AND EDUCATIONAL REQUIREMENTS

Minimum requirements

• Diploma or equivalent in Human Resources, Business Administration, or a related field.

• At least 1-2 years of experience in an administrative or HR support role is preferred.

• Strong organizational and time management skills.

• Excellent interpersonal and communication abilities.

• Proficient in MS Office (Word, Excel, Outlook).

• Familiarity with Timesoft HR system is an advantage.

• Ability to start work immediately would be an added advantage for this role.