Human Resources & Admin Executive

Confidential Jobs; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading HR consulting firm in Singapore is seeking an HR & Admin Executive to manage personnel records, support recruitment processes, and assist with administrative tasks. Candidates should have a diploma in HR or business administration and 2-3 years of related experience. Strong organizational skills and proficiency in Microsoft Office are essential. This role involves both HR administration and logistical support for operations.

Qualifications

• Minimum of 2-3 years of experience in HR, administration, or a similar role.
• Experience in a manufacturing or pharmaceutical industry is a plus.

Responsibilities

• Maintain accurate and up-to-date management of employee data.
• Assist in the preparation of monthly and quarterly HR-related reports.
• Coordinate logistics for internal and external meetings.
• Support the finance team with administrative tasks related to budgeting.

Skills

Strong organizational and time-management skills

Excellent verbal and written communication

Ability to handle sensitive information with confidentiality

Proficient in Microsoft Office Suite

Attention to detail

Strong interpersonal skills

Education

Diploma in Human Resources, Business Administration, or related field

Job description

About the Role

The HR & Admin Executive will be responsible for a wide range of HR functions and administrative tasks, with a primary focus on maintaining personnel records, supporting recruitment and onboarding processes, assisting with finance-related tasks, and ensuring the smooth running of day-to-day operations. The role involves a combination of HR administration, operational support and assistance.

Responsibilities

Human Resources

• Maintain Personnel Records: Ensure the accurate and up-to-date management of employee data in compliance with company policies and legal requirements.
• Database Management: Regularly update and manage HR databases to ensure all information is accurate and easily accessible.
• Recruitment & Job Ads: Publish job advertisements on relevant platforms, assisting in shortlisting candidates and scheduling interviews.
• Interview Scheduling: Coordinate and schedule interviews between candidates and the hiring team, ensuring a smooth process.
• Prepare HR Reports: Assist in the preparation of monthly and quarterly HR-related reports, including employee turnover, absence reports, and more.
• Employee Inquiries: Respond to employee inquiries related to HR policies, benefits, and other HR-related matters in a timely and professional manner.
• Training Materials: Develop and update training materials to ensure consistency across all learning and development programs.
• Onboarding Support: Assist the HR team with onboarding new employees and ensuring a smooth transition into the company.

Administrative

• Logistics Coordination: Coordinate logistics for both internal and external meetings, ensuring seamless operation, including travel arrangements, venue booking, and material preparation.
• Monthly & Annual Operations: Assist in organizing and managing monthly/annual operations, including meetings, agendas, and event planning (e.g., luncheons, team-building events).
• Assist in Finance Tasks: Support the finance team with administrative tasks related to budgeting, expense tracking, and financial documentation as required.
• Ad-Hoc Administrative Support: Provide general administrative support as needed, including document preparation, filing, and responding to email correspondence.

Qualifications

• Education: Diploma in Human Resources, Business Administration, or related field.
• Experience: Minimum of 2-3 years of experience in HR, administration, or a similar role. Experience in a manufacturing or pharmaceutical industry is a plus.

Required Skills

• Strong organizational and time-management skills.
• Excellent verbal and written communication.
• Ability to handle sensitive information with confidentiality.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to detail with a strong ability to multi-task and prioritize.
• Strong interpersonal skills and ability to work in a collaborative environment.