Human Resource Assistant #Urgent

Private Advertiser; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading organization is seeking a detail-oriented HR Assistant specializing in payroll management. The role involves overseeing end-to-end payroll processes, maintaining compliance with statutory requirements, and supporting various HR functions related to employee management and benefits. Ideal candidates will possess a diploma or degree in HR or related fields, with 2-3 years of relevant experience.

Qualifications

• Minimum 2-3 years of experience in payroll processing and HR administration.
• Strong knowledge of payroll software and local labor laws.
• Ability to work independently and meet deadlines.

Responsibilities

• Manage and process monthly payroll accurately and on time.
• Maintain employee records and ensure payroll inputs are up to date.
• Handle salary adjustments and manage employee benefits.

Skills

Attention to detail

Interpersonal skills

Communication

Organizational skills

Education

Diploma/Degree in Human Resource Management

Diploma/Degree in Business Administration

Diploma/Degree in Finance

Tools

BIPO

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Summary:

We are looking for a detail-oriented and experienced HR Assistant to join our team, with a strong focus on payroll management. The successful candidate will be responsible for handling end-to-end payroll processes while also supporting broader HR functions such as employee records management, statutory compliance, and employee benefits.

Key Responsibilities:

1. Manage and process monthly payroll accurately and on time.

2. Maintain employee records and ensure all payroll inputs (attendance, leaves, bonuses, deductions, etc.) are up to date.

3. Ensure compliance with statutory payroll requirements (CPF, Funds, income tax, Authorized Deductions by MOM, etc.).

4. Handle salary adjustments, overtime claims, and final settlements for resigned employees. Manage Exit Interviews and Cessation Letters.

5. Generate and review payroll reports; coordinate with finance for disbursements.

6. Prepare and submit monthly and annual statutory reports and filings.

7. Support audits and provide required documentation related to payroll. Check and ensure all payroll are paid according to employee’s Signed Employment Contract and Key Employment Terms.

8. Assist with employee onboarding and exit formalities.

9. Manage employee benefits (medical, insurance, claims, etc.) and coordinate with service providers, Operation Managers and HR team.

10. Respond to employee payroll-related queries promptly and professionally.

Requirements:

1. Diploma/Degree in Human Resource Management, Business Administration, Finance, or a related field.

2. Minimum 2–3 years of experience in payroll processing and HR administration.

3. Strong knowledge of payroll software (e.g. BIPO) and Microsoft Word, Excel and Outlook.

4. Familiarity with local labor Employment Act laws and statutory regulations.

5. High level of accuracy, confidentiality, and attention to detail.

6. Good interpersonal and communication skills.

7. Ability to work independently and meet deadlines.

8. Excellent organizational and time management skills

9. Constructive feedback and working cooperatively with HR Team, contributing to ideas and solutions when challenges arise.

10. Promoting an inclusive and positive team environment.

11. Accountability in all tasks, just as all deductions must be supported with proper signed documentation, and every pay component must be supported by signed employment contract, key employment terms and annex A.

Preferred Qualifications:

1. Experience in HR systems or HRIS platforms e.g. BIPO

The role of a Human Resource Assistant is essential in helping an organization build a strong and capable workforce. It requires attention to detail, effective communication, and the ability to manage multiple tasks simultaneously while maintaining a positive employee experience. There will be other administrative duties as so required by Admin, Finance, and/or HR Manager.

Singaporeans and Permanent Residents are welcome to apply!