Human Resource & Administrative Executive

MINGO GLOBAL PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A human resources firm in Singapore is seeking a Human Resource & Administrative Executive. You will handle the full spectrum of HR functions including employee relations, payroll accuracy, and training. The ideal candidate has a diploma in HR and 2-3 years of relevant experience, with strong organizational skills and a good understanding of Singapore legislation. Proficiency in Mandarin is preferred.

Qualifications

• 2-3 years’ experience as an HR generalist.
• Ability to multitask in a fast-paced environment.
• Good understanding of Singapore statutes and legislation.

Responsibilities

• Act as Change Agent to support organizational integration.
• Ensure accuracy of payroll and related reports.
• Manage office administration for overall efficiency.

Skills

Organizational skills

Communication skills

Problem-solving

Team player

Education

Diploma in Human Resources or equivalent

Tools

Infortech HR software

Job description

Job Title: Human Resource & Administrative Executive

THE ROLE

Responsible for the full spectrum of HR functions to support ongoing business operations and growth, including Training & Development, Employee Relations, legislative and internal audit compliance, and other administrative matters.

KEY ACCOUNTABILITIES

• Act as Change Agent to support organizational & cultural integration, ongoing change programs, and processes.
• Assist in arranging and administering yearly performance evaluations.
• Support and ensure compliance with company HR policies.
• Ensure accuracy and timeliness of monthly payroll, medical claims, petty cash claims, and related reports for payroll processing.
• Support staff training & development programs.
• Prepare appointment letters for new hires, confirmations, promotions, disciplinary warnings, and manage exit procedures including interviews and resignations clearance.
• Handle grievances, counseling, disciplinary inquiries, and represent the organization at personnel hearings and investigations with government authorities.
• Oversee disciplinary matters and manage work permit / S-Pass / E-Pass applications, renewals, and terminations, including monitoring foreign worker quotas and handling appeals to MOM and other agencies.
• Participate in yearly accounting and ISO audit preparations.
• Manage office administration to ensure overall efficiency, productivity, and cost-effectiveness.
• Maintain records of company stock and manage company vehicles, including maintenance, repairs, insurance, and road tax renewals.
• Ensure company insurance policies are up-to-date and renewed before expiry.
• Perform other administrative duties as assigned by management.

REQUIREMENTS

• Diploma in Human Resources or equivalent.
• 2-3 years’ experience as an HR generalist.
• Ability to multitask with strong organizational skills in a fast-paced environment.
• Background in recruitment, payroll, and training is advantageous.
• Independent, proactive, able to resolve daily tasks, and prioritize long-term projects.
• Strong team player with passion for HR.
• Good understanding of Singapore statutes and legislation.
• Excellent communication skills; proficiency in Mandarin is preferred.
• Behaviors aligned with VOIS core values.

Systems or software: Infortech HR software