Human Resource Administrative Assistant

TEE YIH JIA FOOD MANUFACTURING PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic food manufacturing company is seeking a Receptionist to manage office operations and support administrative tasks. The ideal candidate will be friendly, service-oriented, and possess excellent communication skills. Responsibilities include greeting guests, managing phone calls, maintaining inventory, and assisting HR as needed. This role offers a stable work environment in a growing industry.

Qualifications

• Minimum GC O Level or equivalent.
• Pleasant disposition with good interpersonal skills.
• Service-oriented and able to multi-task.
• Bilingual in both common languages.
• Computer literacy in Microsoft Word and Excel.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Answer, screen, and forward incoming phone calls.
• Maintain office security and control access via reception desk.
• Perform HR administrative duties as assigned.

Skills

Interpersonal Skills

Multi-tasking

Bilingual

Computer Literacy

Education

GC O Level

Job description

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen, and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g pens, forms and magazines)
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort, and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep an inventory of stock
• Update calendars and schedule meeting
• Keep updated record of office medical expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
• Perform HR administrative duties as assigned.

Requirements:

• Minimum GC O Level or requirements
• Pleasant disposition with good interpersonal skills
• Service-oriented and able to multi-task
• Bilinguel in both common languages
• Computer literacy in Microsoft Word and Excel