HR Onboarding Specialist

AlwaysHired Pte. Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic company in Singapore is seeking an HR Onboarding Specialist to oversee work pass applications and onboarding processes. The role demands strong compliance knowledge with local regulations and the ability to manage documentation accurately. Candidates will join a supportive environment conducive to professional growth, with a competitive salary and flexible working hours.

Benefits

Hybrid work arrangement

Flexible working hours

Professional growth opportunities

Competitive salary

Attractive company benefits

Qualifications

• 2 years of experience in HR administration and onboarding.
• Experience with work pass applications is advantageous.
• Proficient in Microsoft Office, especially Excel.

Responsibilities

• Manage work pass applications for international hires.
• Coordinate onboarding processes for new employees.
• Ensure compliance with Singapore’s Ministry of Manpower regulations.

Skills

HR Administration

Work Pass Applications

Client Servicing

Microsoft Office

Excel

Education

Certified Employment Intermediary (CEI)

Tools

Work Pass Application Systems

Job description

Job Title: HR Onboarding Specialist
Job Location: Downtown Tanjong Pagar, Central Region
Job Type: Full-Time
Salary Range: $2,800 – $3,500 per month
Working days and hours: Monday - Friday, 9am - 6pm

Why Us?

• Hybrid work arrangement with flexible work hour

• A dynamic and supportive work environment that encourages professional growth and success

• Competitive salary and attractive company benefits

Job Description:

We are seeking a highly motivated HR Onboarding Specialist to manage and coordinate all work pass-related matters, ensuring compliance with Singapore’s Ministry of Manpower (MOM) regulations and in charge of onboarding processes. The ideal candidate is responsible for end-to-end processing of work passes, renewals, cancellations, P-file creation and documentation for employees.

Key Responsibilities:

• Handle and process work pass applications for international hires.

• Liaise with government authorities to ensure the timely submission and approval of work pass applications.

• Ensure all documents submitted for work pass applications are accurate and compliant with the latest regulations.

• Track and monitor the status of work pass applications, following up where necessary to avoid delays.

• Coordinate pre-onboarding and onboarding processes for new hires

• Prepare and collect necessary documents, contracts, and onboarding materials

• Provide side support to the payroll team, including data entry, attendance tracking, and assistance with payroll processing.

• To raise sales confirmation in system for invoicing purposes.

Requirements:

· Proven 2 years of experience in HR administration, work pass applications, onboarding or a related field.

· Experience with work pass application systems and client servicing in a recruitment setting is an advantage.

· Proficient in Microsoft Office, especially Excel (including Pivot Tables)

· Possession of a CEI (Certified Employment Intermediary) certification is a plus.

Next Step:

Please submit your updated resume in MS Word format by clicking the QUICK APPLY button.

We regret to inform that only shortlisted candidates will be notified. Please note that your response to this advertisement will constitute informed consent to the collection, use, and/or disclosure of personal data by AlwaysHired, its affiliates and, where necessary, to relevant third parties, for purposes such as job application processing, career advisory, research, and other administrative purposes, in compliance with the relevant provisions of the Privacy Policy available at www.alwayshired.com.sg/privacy-policy.

Gan Chen Yun

Registration Number: R23116696

EA Licence No: 24C2293