HR/Office Administration Specialist

NSING TECHNOLOGIES PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in IC design and solutions is seeking an HR/Office Administration Specialist to manage office operations and support HR functions. The ideal candidate will have a strong background in HR or finance, with excellent organizational skills and at least 3-5 years of relevant experience. This role offers a competitive salary, professional development opportunities, and a collaborative work environment.

Benefits

Competitive salary and benefits package

Opportunities for professional development and growth

Collaborative and supportive work environment

Qualifications

• 3-5 years of experience in HR, finance, or office administration.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.

Responsibilities

• Manage day-to-day office operations and ensure smooth running of activities.
• Support recruitment processes including job postings and candidate screening.
• Assist senior management with scheduling and travel arrangements.

Skills

Organizational Skills

Multitasking

Communication

Interpersonal Skills

Attention to Detail

Education

Diploma / Bachelor’s degree in Human Resources, Finance, Business Administration

Tools

Microsoft Office Suite

Job description

About Us:NSING is a dynamic and innovative company committed to excellence in IC design and solutions. We are seeking a dedicated and experienced HR/Office Administration Specialist to join our team and contribute to our continued growth and success.

Job Summary:The HR/Office Administration Specialist will be responsible for working with outside consultants on managing and overseeing office administrative tasks across various departments including HR, finance, sales, and general management. The ideal candidate will have a strong background in HR or finance and a minimum of 5 years of relevant work experience. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

1. Office Administration:
   • Manage day-to-day office operations and ensure the smooth running of office activities.
   • Coordinate and oversee office maintenance, supplies, and equipment.
   • Handle correspondence, phone calls, and emails, ensuring timely and professional responses.
2. HR Administration:
   • Support recruitment processes including job postings, candidate screening, and interview scheduling.
   • Assist with onboarding new employees and conducting orientation sessions.
   • Maintain employee records and ensure compliance with company policies and legal requirements.
   • Handle employee inquiries and provide support on HR-related matters.
   • Work with outside HR consultant to process payroll accurately and in a timely manner, maintain employee payroll records, including salaries, wages, deductions, and tax information.
3. Finance Administration:
   • Assist the finance and sales department with invoicing, expense reports, and budget tracking.
   • Coordinate with vendors and suppliers regarding payments and contracts.
   • Support financial reporting and analysis as needed.
4. General Administration Support:
   • Assist senior management with scheduling, travel arrangements, and meeting coordination.
   • Prepare and distribute internal communications and reports.
   • Support special projects and initiatives as assigned by management.

Qualifications:

• Diploma / Bachelor’s degree in Human Resources, Finance, Business Administration, or a related field.
• Minimum of 3-5 years of experience in HR, finance, or office administration.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Attention to detail and a high level of accuracy.

Preferred Qualifications:

• Experience in a multinational company/culture with a similar role.
• Proficiency in English is a plus.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional development and growth.
• A collaborative and supportive work environment.