HR (HUMAN RESOURCES) ADMINISTRATOR - MATERNITY COVER

DULWICH COLLEGE (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Dulwich College (Singapore) seeks an organized HR Administrator for a maternity cover from August 2025 to January 2026. This role includes supporting recruitment, onboarding, and managing HR processes, aimed at creating a welcoming staff experience. Ideal candidates will have HR experience and excellent communication skills.

Benefits

5-day work week

Paid school closure days

Competitive remuneration package & benefits

Qualifications

• Minimum one year's experience in an HR administrative role.
• Experience of liaising with the Ministry of Manpower.
• Experience in an education environment is desirable.

Responsibilities

• Manage HR systems and job portals for recruitment.
• Support MOM pass processing and liaise with employees.
• Prepare and issue contracts and oversee onboarding processes.

Skills

Communication

Interpersonal skills

Attention to detail

Organizational skills

Customer service

Education

Minimum one year's experience in HR administration

Experience in a customer-facing role

Job description

Join a leading international school and enjoy:

• 5-day work week;

• 40 working hours/week during school days; 30 working hours/week during school holidays (flexibility will be required to ensure duties are undertaken in full);

• Paid school closure days ;

• Competitive remuneration package & benefits (medical, dental, etc.)

Dulwich College (Singapore) is looking for an organized and approachable HR ADMINISTRATOR (MATERNITY COVER), to support all aspects of our employee life cycle—from recruitment and onboarding to records and compliance. The right candidate will have the opportunity to work with a dynamic HR team, managing efficient HR processes and contributing to a warm, welcoming staff experience at every stage.

The maternity cover contract will be from Aug 2025 to January 2026.

The main duties and responsibilities of the role are as follows:

Recruitment, Induction & Onboarding

• Management and maintenance of HR systems and job portals;

• Review and post openings on relevant job portals and ensure compliance with regulations (e.g. TAFEP, FCF, PDPA)

• Liaise with candidates, hiring managers and external providers to arrange interviews and assessments;

• Assist in the vetting of candidates including requesting and verifying references and qualifications, and police checks;

• Prepare and issue contracts of employment, engage with new recruits to prepare for their commencement; create an induction plan for new starters; create an e-file and a hardcopy personal file ensuring all relevant documentation is in place and verified;

• Liaise with other departments to manage the onboarding of new employees, and ensuring that all databases and systems are updated accordingly.

General HR

• Support the HR Team in all MOM pass processing, liaising with MOM, employees and their dependants, and ensuring that renewals are conducted in a timely manner, and accurate records are kept;

• Assist with the timely registration and updates with the Council of Private Education;

• Assist in preparation of reports relating to all areas of HR including absence monitoring, turnover, and budgets;

• Manage the administration and organisation for starters and leavers;

• Be the first point of contact for all queries relating to health insurance plans and liaise with providers and employees regarding claims administration;

• Manage administration and updates for the e-Leave system;

• Keep filing and administrative organisation of the department up-to-date and effective.

All other duties commensurate with the post.

The successful candidate will have:

• A minimum of one year's experience in an HR administrative role, or related area;

• Experience in a customer-facing role, providing advice and support to both internal and external stakeholders;

• Experience of liaising with the Ministry of Manpower and other Government bodies;

• Experience of using ICT systems and databases to record information and produce reports;

• Experience in a busy working environment, multi-tasking and handling conflicting demands;

• Experience of working in an education environment would be desirable;

• Excellent communication skills, both verbal and written, in English;

• Excellent inter-personal skills and the ability to build strong working relationships across the organisation;

• A meticulous approach to tasks, with strong attention to detail;

• The ability to handle sensitive information, maintaining confidentiality at all times;

• Excellent administrative and organisational skills, and the ability to work independently and manage own time effectively;

• Ideally have sound knowledge and experience of inclusive hiring practice.

We welcome and encourage applications from people of all backgrounds. Having a diverse staff body is a great strength to us as a College and one of the ways that we can help students achieve our College Mission of Living Worldwise. We do not discriminate on the basis of race, ethnicity, gender, age, disability, religion, sexual orientation, pregnancy or socio-economic status. We support family-friendly flexible working opportunities, where operational needs allow. Staff recruited locally are subject to terms and conditions of service according to local employment law.

Dulwich College (Singapore) is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices which are aligned to the recommendations of the International Task Force on Child Protection. We hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All appointments are subject to an interview, identity checks, criminal record checks, social media checks, and successful references. You can find information about Safeguarding at our College, including the Student Safeguarding Policy, at our website: https://singapore.dulwich.org/our-college/safeguarding

PEI Registration Number: 201027137D

Period of Registration: 09 January 2024 to 08 January 2028