HR/GA Assistant

Human Resources Support

• Airport pass application for all employees (Retail / Corporate Level)
• Assist HR Executive to create P-files and upload P-files to shared drive or Retail Level
• Coordinate employee welfare (ordering of congratulatory/get well baskets/wreaths, etc.)
• Support in recruitment by coordinating interviews with line managers and preparing/coordination of the signing of employment contracts with selected candidates
• Onboarding support - issuance of retail uniform, preparing onboarding kit, and seating arrangements for new hires
• Support any other HR administrative duties assigned by the Manager or HR Executives

General Affairs and Admin Support

• Attending to visitors to the office
• Handling courier/postal matters - checking corporate mailbox and distribution of mails
• Ensure the meeting rooms are kept tidy and clean at all times
• Ensure telephone and contact lists and organization chart are maintained up-to-date
• Admin support for HR and GA related invoices submission for payment processes / travel arrangements / expense claims / visas / corporate credit card expenses, etc.
• Assist in office events e.g., festive decorations / staff gifting procurements / gatherings & parties
• Manage the corporate pantry and office stationery supplies replenishment for 2 offices
• General maintenance of office alarm, premises, and equipment
• Raising approvals at EP portal and submission of invoices for payments in Glob+
• Any other ad-hoc duties assigned by the management

Requirements

• Prefer candidates with less than 1 month's notice period
• Minimum 1 year experience in HR support or office administration
• Strong interpersonal skills with a pleasant personality
• Competent in Microsoft Office
• Ability to handle confidential information professionally and discreetly
• Fluent in English and possesses good interpersonal and communication skills

Benefits

• We offer attractive salary packages that commensurate with relevant work experience
• Annual leave from 14 days to 18 days
• Medical outpatient insurance coverage
• Group hospitalization and surgery insurance coverage
• Group dental insurance coverage
• Performance bonuses subject to the company's and individual's performances