HR & Finance Assistant

JCVL PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore seeks an HR administrative support specialist to oversee timesheets, facilitate communication between staff and HR, and manage stakeholder relationships. The ideal candidate should possess a diploma in relevant fields and have strong multitasking abilities in a fast-paced environment.

Qualifications

• Experience in timesheet management or site coordination preferred.
• Ability to work independently on-site and manage multiple stakeholders.
• Strong interpersonal and communication skills.

Responsibilities

• Review and tidy up weekly staff timesheets and duty roster.
• Respond to staff enquiries related to work hours and HR policies.
• Serve as point of contact for external stakeholders.

Skills

Interpersonal Skills

Communication Skills

Multitasking

Education

Diploma in HR, Finance, Business Administration, or related field

Job description

Timesheet Oversight

• Review, reconcile, and tidy up weekly staff timesheets/duty roster across site teams
• Verify attendance data to ensure all staff fulfill contractual working hours
• Report discrepancies and coordinate corrective actions with site supervisors/shared services team

Staff Support & Communication

• Respond to staff enquiries related to work hours, attendance, payroll, and HR policies
• Act as liaison between HR department and site personnel/ Client to facilitate smooth communication
• Assist with onboarding and offboarding procedures where applicable

Stakeholder Management

• Serve as point of contact for external stakeholders including subcontractors and clients
• Communicate and resolve administrative or HR-related concerns promptly and professionally
• Maintain records and reports for client and subcontractor engagements

Administrative & Finance Duties

• Handle progress claim process
• Assist in HR documentation and reporting processes
• Ensure compliance with organizational and statutory regulations

Requirements

• Diploma in HR, Finance, Business Administration, or related field
• Prior experience in timesheet management or site coordination preferred
• Strong interpersonal and communication skills
• Able to work and multitask in a fast paced environment with multiple deadlines
• Ability to work independently on-site and manage multiple stakeholders