HR Executive, Payroll (1 year contract)

NTUC FIRST CAMPUS LIMITED; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading educational organization in Singapore is seeking a Payroll Specialist to manage payroll processing, ensure statutory compliance, and maintain employee records. The ideal candidate will have a Bachelor's degree and experience with payroll software, along with strong organizational and communication skills. This role is critical in supporting employee satisfaction and operational effectiveness.

Qualifications

• 2-4 years of payroll experience required for diploma holders.
• Able to manage tight deadlines in a fast-paced environment.
• Ability to handle confidential information with integrity.

Responsibilities

• Process monthly payroll for employees ensuring accuracy and timeliness.
• Ensure compliance with statutory requirements for deductions.
• Maintain employee payroll records and data in HR systems.

Skills

Familiarity with payroll software

Strong knowledge of employment laws

Attention to detail

Organizational skills

Communication skills

Education

Bachelor’s degree in Human Resources or related field

Tools

Workday

SAP

Microsoft Excel

Job description

The Human Resource (HR) Department is dedicated to NFC’s People First value. The HR team is responsible for a wide range of functions that support both individual employee needs and the overall strategic goals of NFC. By fostering a positive and productive work environment, the HR department ensures that employees are motivated, engaged, and equipped to embrace dynamism to remain relevant and stay ahead.

The mission of the HR department is to attract, develop, and retain the best talent, while promoting a culture of shared purpose and innovation. We aim to provide comprehensive HR services and support that enhance employee satisfaction and drive organisational effectiveness.

Payroll Processing

• Process monthly payroll for employees, including full-time, part-time, and contract staff, ensuring accuracy and timeliness
• Calculate salaries, overtime, allowances, bonuses, and deductions in compliance with company policies and statutory regulations including employees who are departing the organization

Statutory Compliance

• Ensure compliance with statutory requirements, such as CPF contributions, income tax (IRAS), SDL, and other mandatory deductions
• Prepare and submit statutory filings, including IR8A, IR21, and other government reports as required
• Stay updated on employment laws, tax regulations, and statutory requirements to ensure payroll compliance

Employee Data, Benefits and Claims Management

• Maintain employee payroll records and data in HR and payroll systems including administration of benefits and claims
• Administer and process claims for government subsidies and grants, such as maternity leave reimbursements, childcare leave subsidies, NS claims, and other applicable schemes

System Maintenance

• Support the Payroll Manager in managing the Payroll, Benefits and Claims system, ensuring functionality and accuracy
• Support system upgrades and troubleshooting in coordination with IT, HRIS or support vendors

Process Improvement and Digitalization

• Identify opportunities to streamline payroll processes and improve efficiency
• Review and ensure Standard Operating Procedures (SOP) are updated
• Support the implementation of related tools and technologies to support process improvement

Employee Support and Query Resolutio

• Address employee inquiries related to payroll, such as salary calculations, tax deductions, and benefits
• Investigate and resolve payroll discrepancies promptly

Collaboration and Reporting

• Work closely with other HR functions to ensure accurate processing of employee benefits, leaves, and other entitlements
• Collaborate with the finance team to reconcile payroll accounts and support audits
• Generate payroll reports and summaries for management and audit purposes

Requirements:

Education

• Bachelor’s degree or Diploma in Human Resources, Accounting, Finance, Business Administration, or a related discipline, with a requirement of 2-4 years of payroll experience for diploma holders

Skills and Attributes

• Familiarity with payroll software and HRIS (e.g., Workday, ADP, SAP, or equivalent)
• Strong knowledge of employment laws, tax regulations, and statutory compliance requirements
• Proficiency in Microsoft Office or Google Workspace, particularly Excel or Google Sheets
• Attention to detail and accuracy
• Strong organizational and time management skills, able to manage tight deadlines in a fast-paced environment
• Good communication and interpersonal skills; capable of articulating payroll matters to various stakeholders
• Ability to handle confidential information with integrity and discretion
• Ability to identify and resolve payroll discrepancies or issues independently
• Flexible and adaptable to evolving business needs, technology and regulatory changes

OTHER SKILLS & KNOWLEDGE (BONUS TO HAVE)

• Experience in a local setting with more than 1,000 headcount
• Experience in collaborating with outsourced payroll providers