HR Executive

MAX-VALUE BUILDING SERVICES PTE. LTD.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A building services company in Singapore is seeking an experienced HR administrator. Responsibilities include maintaining employment contracts, processing payroll for around 300 employees, and managing HR correspondence. The ideal candidate should have a minimum of 3 years' experience in HR, be proficient in Microsoft Word and Excel, and communicate effectively with Mandarin-speaking employees. This full-time position offers a salary range of S$2,400 to S$4,800 based on experience.

Qualifications

• At least 3 years of relevant experience in HR and administration.
• Preferably experience in the commercial cleaning industry.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Prepare and maintain employment contracts.
• Handle administrative functions and monitor contract expiry.
• Compute monthly salaries for 250-300 employees.
• Administer leave applications and insurance claims.

Skills

IT-savvy

Proficient in Microsoft Word and Excel

Strong interpersonal skills

Attention to detail

Ability to communicate in Mandarin

Education

Minimum GCE 'O' Level or Diploma in Human Resource Management

Tools

HRS payroll system

Job description

Job Description:

• Prepare and maintain proper filing of all employment contracts.
• Handle administrative functions such as preparing confirmation letters and monitoring contract expiry dates for renewals, where applicable.
• Create and maintain employees’ personal files, and update employee data in the payroll system.
• Assist in organizing and coordinating orientation programs for new hires.
• Update workers’ records as required, including arranging job training for cleaners and ensuring team members’ skills and service competencies are maintained.
• Compute monthly salaries for approximately 250–300 employees.
• Assist foreign workers with the opening of bank accounts.
• Communicate internal information to employees when necessary.
• Provide general support for all HR activities and events.
• Perform other administrative or operational duties as assigned on an ad hoc basis.
• Process general and HR/admin correspondence and address general inquiries.
• Administer annual leave applications, medical and insurance claims, update attendance records, and generate relevant reports.
• Provide secretarial and administrative support, including arrangements for accommodations and travel bookings.
• Assist with submissions such as training grants, licensing applications, and other documentation in accordance with government policies and standards.

Requirements:

• Minimum GCE 'O' Level or a Diploma in Human Resource Management, with at least 3 years of relevant experience in HR and administration, preferably in the commercial cleaning industry.
• IT-savvy and proficient in Microsoft Word and Excel. Prior experience with HRS payroll system is preferred.
• Must be able to communicate with Mandarin-speaking employees to provide instructions on work processes, safety requirements, and operational guidelines.
• A good team player with a mature, self-motivated, and positive attitude; able to work independently and manage multiple tasks in a fast-paced environment.
• Strong interpersonal skills with keen attention to detail.
• Singaporeans ONLY.

Other Information:

• 5.5 working days per week
• Salary: S$2,400 to $4,800 (Based on experience)
• Location: Tuas, Singapore.

We regret to inform that only shortlisted candidates will be notified. Thank you.