HR cum Administration Assistant / Executive

Kingpoint Technology Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

Kingpoint Technology Pte Ltd is seeking a meticulous HR cum Administration Assistant / Executive to provide dual support in HR functions and general administration. The successful candidate will be responsible for HR-related tasks such as preparing reports, managing work permits, and onboarding processes, alongside administrative duties including travel arrangements and maintaining staff records. Ideal applicants should possess strong communication, interpersonal, and problem-solving skills, along with a Higher NITEC or Diploma qualification. Proficiency in English and Chinese is essential.

Qualifications

• At least Higher NITEC/Diploma.
• Excellent verbal and written communication skills to effectively convey HR policies.
• Strong interpersonal abilities for effective employee engagement.
• The ability to analyze HR challenges and offer solutions.
• Meticulousness in handling confidential employee data.
• Proficiency in negotiation to resolve conflicts.
• Strong organizational skills for managing multiple tasks.
• Flexibility to adapt to evolving HR practices.
• Upholding ethical standards and confidentiality.

Responsibilities

• Provide HR & general administration support.
• Assist in the preparation of scheduled HR reports.
• Arrange travel, Visas, and accommodation for staff.
• Assist with HR duties including work permits.
• Maintain staff attendance, medical, and leave records.
• Manage onboarding and offboarding processes.
• Procure or renew Medical Insurance.
• Sourcing accommodations for overseas staff.
• Develop and maintain proper filing systems.
• Adhere to MOM guidelines.
• Replenish office supplies.
• Any other duties assigned by the HR manager.

Skills

Communication skills

Interpersonal skills

Problem solving

Attention to Details

Negotiation skills

Time Management

Adaptability

Ethical Standards

Languages (English and Chinese)

Education

Higher NITEC/Diploma

Job description

We are looking for a meticulous and reliableHR cum Administration Assistant / Executive.They will undertake both the Human Resources role and general administrative tasks.

Responsibilities:

· Provide HR & general administration support

· Assist in the preparation of regularly scheduled HR reports

· Arranging travel, Visas and accommodation (for local and overseas staff)

· Assist on all day to day HR duties including the application / renewal of Work permits

· Update of new hires details and maintain staff personnel file

· Maintain and submisison of staff attendance records (including Overtime), medical & leaves records and accommodation records

· Carry out effectively on staff’s onboarding / offboarding processes

· Procure or renewal of Medical Insurance with the agency

· Sourcing of accomodations for overseas staff in supporting local projects

· Develop and maintain proper filing system and work instructions

· Adhere to MOM (Ministry of Manpower) guidelines at all times

· Replenish of the office supplies where necessary

· Any other duties as assigned by the HR manager

Requirement:

· At least Higher NITEC/Diploma

· Working area: Woodlands unless otherwise will be deployed to other project sites as and when is needed

• Communication skills: Excellent verbal and written communication skills to effectively convey HR policies, engage with employees, and liaise with management.

• Interpersonal skills: Strong interpersonal abilities for effective employee engagement, conflict resolution, and building rapport with diverse teams.

• Problem solving: The ability to analyze HR challenges, offer solutions, and navigate complex employee-related issues.

• Attention to Details: Meticulousness in handling confidential employee data, ensuring accuracy in documentation, and compliance with HR policies.

• Negotiation skills: Proficiency in negotiation to resolve conflicts, handle employee grievances, and facilitate agreements between employees and management.

• Time Management: Strong organizational skills to manage multiple tasks, prioritize responsibilities, and meet deadlines effectively.

• Adaptability: Flexibility to adapt to evolving HR practices industry changes, and embrace new technologies or methodologies in HR management.

• Ethical Standards: Upholding ethical standards, integrity, and confidentiality in handling sensitive HR matters and employee relations.

• Languages: Spoken and written in English and Chinese is essential.