HR Assistant (West, Boon Lay)

NEO GARDEN CATERING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading catering company in Singapore is seeking a motivated HR Assistant to join their Group HR Team. The successful candidate will play a crucial role in supporting various HR functions, including work pass management, HR documentation, and training administration. This is a great opportunity for someone looking to further their career in HR within a dynamic organization.

Qualifications

• Minimum of a Diploma with relevant HR experience is preferred.
• Strong communication and interpersonal skills are essential.
• Resourceful and able to handle confidential information discreetly.

Responsibilities

• Assist in managing work pass applications and HR documentation.
• Provide administrative support for training and maintain organized filing systems.
• Support in preparing HR reports and assist with staff resignation processes.

Skills

Problem-solving

Communication

Interpersonal skills

Time management

Education

Diploma in relevant field

Tools

Microsoft Office Suite

Job description

We are looking for a highly organized and motivated HR Assistant to support our Group HR Team. In this role, you will assist with key HR functions such as work pass management, HR documentation, training administration, and maintaining filing systems. You will also help prepare HR reports, support resignation and termination processes, and provide general administrative assistance to ensure smooth daily operations.

KEY RESPONSIBILITIES

• Work Pass Administration: Assist in managing work pass applications, security bonds, renewals, cancellations, and related tasks.
• HR Documentation: Support in preparing HR letters, including appointment letters, confirmations, transfers, and promotions.
• Training Support: Provide administrative assistance with training applications, registrations, and related tasks.
• Document Filing and Records Management: Assist in maintaining organized filing systems for recruitment, personnel files, payroll, and other HR documents.
• HR Reporting: Support in preparing HR reports, including recruitment, payroll, and compliance reports.
• Insurance Administration: Assist with WICA claims, insurance-related matters, and recordkeeping.
• Staff Resignation/Termination Support: Provide support with exit procedures, including clearance, exit interviews, and air ticket arrangements.
• General Administrative Support: Assist with various administrative tasks to ensure smooth daily office operations.
• Other Ad-hoc Tasks: Provide support for any other HR-related duties as assigned by supervisors.
  

REQUIREMENTS

• Minimum of a Diploma, preferably with relevant experience in HR administration or support roles.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Resourceful, independent, and proactive in problem-solving.
• Strong communication and interpersonal skills.
• Excellent time management skills and the ability to handle multiple tasks efficiently.
• Ability to handle confidential information with discretion.
• Willing to work in the West.