HR Assistant cum Receptionist

KST Maritime Pte Ltd; Singapore; On-site; SGD 30,000 - 60,000; Full time

Job summary

An established industry player is looking for a dynamic administrative professional to manage office operations and support HR activities. This role involves coordinating meetings, handling communications, and maintaining office equipment. The ideal candidate will possess a Diploma, demonstrate strong communication skills, and exhibit a service-oriented attitude. Join a vibrant team where you can contribute to employee events and support the management in various administrative tasks. This is an exciting opportunity to be part of a collaborative environment that values professionalism and teamwork.

Qualifications

• Requires a Diploma or equivalent and proficiency in English.
• Strong multitasking and time management skills are essential.

Responsibilities

• Manage office tasks like switchboard operations and mail handling.
• Assist with HR tasks, including recruitment and onboarding.

Skills

Verbal Communication

Written Communication

Time Management

Multitasking

Service Orientation

Relationship Building

Positive Attitude

Education

Diploma or equivalent

Tools

MS Word

MS Excel

MS PowerPoint

Job description

Job Descriptions:

1. Manage the switchboard, take messages, handle mail collection and distribution, arrange couriers for external mail, and greet visitors while preparing refreshments. Also, answer and direct phone calls, emails, and inquiries, and coordinate meeting room and facility scheduling.
2. Assist with HR administrative tasks such as recruitment, onboarding, employee record management, and coordinating staff training sessions. Help prepare internal communications and generate reports as needed.
3. Coordinate with building management for relevant services, oversee office maintenance and repairs, and manage all administrative-related invoices.
4. Ensure that office and pantry equipment are well-maintained, and cleanliness is upheld.
5. Assist the MD with administrative tasks, including managing his calendar and handling expense claims. Help with presentations, reports, and Board meeting logistics, and perform other tasks as needed.
6. Assist with organizing business travel, including hotel reservations and transportation, coordinate itineraries, and manage bookings for business events and meetings.
7. Assist in planning and coordinating employee events, team-building activities, and celebrations.
8. Running miscellaneous errands and ad-hoc duties as assigned.

Job Requirements:

1. Possesses at least a Diploma or its equivalent.
2. Independent, meticulous, with a positive and professional attitude.
3. Highly proficient in English.
4. Proficient in MS Word, Excel, and PowerPoint.
5. Good time management and multitasking skills.
6. Excellent verbal and written communication skills.
7. Service-oriented attitude.
8. Strong relationship-building skills and comfortable working with people at all levels.