HR Assistant (4-5 months Maternity Cover)

DYNACAST (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A manufacturing company in Singapore is seeking an HR Assistant to support the HR Manager in various functions including recruitment, employee records management, and training support. The ideal candidate must have at least 3 years of relevant experience and knowledge of Singapore's employment laws. Proficiency in MS Office and familiarity with HR systems is preferred. The role involves coordinating recruitment needs, administering work permits, and maintaining employee records.

Qualifications

• Minimum 3 years' relevant experience in a manufacturing environment.
• Knowledge of Singapore Employment Act and Employment of Foreign Workers' Act.
• Proficient in MS Office (Word, Excel, PowerPoint).

Responsibilities

• Co-ordinate with hiring managers on recruitment needs.
• Administer work permit/employment pass matters.
• Maintain and update employee records in Prosoft system.

Skills

Meticulous

Independent

Proactive

Good knowledge of Singapore Employment Act

Proficient in MS Office

Education

GCE 'O' level or equivalent

Tools

Unit 4 Prosoft HR System

Job description

Overview

This position is responsible to assist the HR Manager in various HR function, which include but are not limited to recruitment and selection, managing employee records, administering work passes, support employees' training & development and handling day-to-day HR operations to ensure compliabce and efficiency.

Responsibilities

• Co-ordinate with hiring managers on their recruitment needs, prepare job posting advertisements, liaising with recruitment agencies on manpower requisitions
• Administer and follow up on foreign workers’ work permit/employment pass matters such as application, renewal, cancellation, purchase of security bond and repatriation of staff
• Update MOM of foreign workers’ change of particulars e.g. address, marital status, etc
• Prepare employees’ certification, confirmations, transfers and acceptance of resignation letters etc
• Administer group health insurance & workmen compensation claims
• Update and compile monthly attendance and overtime reports
• Responsible for onboarding process; medical check-up, employment contract, orientation etc
• Conduct exit interviews and handle resigned staff exit clearance
• Maintain, update and process employees’ record in Prosoft system
• Assist in external course arrangement, maintain and update the Training Master, Training records etc
• Perform any other HR duties as assigned
• Support other HR functions as and when necessary.

Requirements

• GCE 'O' level or equivalent with min 3 years' relevant experience in a manufacturing environment
• Meticulous, independent and proactive
• Good knowledge of Singapore Employment Act and Employment of Foreign Workers' Act
• Proficient in MS Office (Word, Excel and PowerPoint)
• Experience in Unit 4 Prosoft HR System will be an advantage.
• Candidate who can commence work immediately preferred.

Interested applicants please submit your resume stating your current salary, expected salary, reason for leaving present/last job and date available.

Only short-listed candidates will be notified.