HR Assistant

Sarika Connoisseur Cafe Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local hospitality company in Singapore is seeking an HR Assistant to support its Human Resources team. The role involves handling work pass administration, maintaining personnel records, assisting in recruitment coordination, and ensuring data integrity in HR databases. Ideal candidates will have relevant qualifications, strong organizational skills, and proficiency in Microsoft Office applications. This position requires attention to detail and the ability to manage confidential information responsibly.

Qualifications

• GCE 'O' Level or Diploma in Human Resource Management or related field.
• Prior HR administrative experience preferred.
• Familiarity with Singapore employment regulations is advantageous.
• Strong organizational and time management skills.
• Good communication and interpersonal abilities.
• Proficient in Microsoft Office applications.
• High attention to detail and ability to maintain confidentiality.

Responsibilities

• Handle work pass administration efficiently.
• Maintain and update personnel files and HR records.
• Assist in arranging interviews and coordinating schedules.
• Manage job postings on recruitment platforms.
• Perform accurate data entry and maintain HR databases.
• Draft HR-related documents and letters of appointment.
• Support training administration and attendance tracking.
• Prepare HR reports and documents as required.
• Undertake ad hoc HR tasks from the supervisor.

Skills

Organizational skills

Time management

Communication

Interpersonal abilities

Attention to detail

Education

GCE 'O' Level / Diploma in Human Resource Management

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Summary

We are looking for a meticulous and proactive HR Assistant to support our Human Resources team in day-to-day administrative operations. This role will focus on ensuring accurate record-keeping, smooth coordination of HR processes, and timely completion of assigned tasks, while maintaining confidentiality and professionalism at all times.

Key Responsibilities

• Handle work pass administration, including applications, renewals, and cancellations in compliance with MOM regulations.

• Maintain and update personnel files (P-files) and HR records.

• Assist in arranging interviews, coordinating schedules, and liaising with candidates.

• Manage job postings across various recruitment platforms.

• Perform data entry and maintain HR databases accurately.

• Draft letters of appointment and other HR-related documents.

• Support training administration, including scheduling, attendance tracking, and training record updates.

• Assist in preparing HR reports and documents as required.

• Undertake any ad hoc HR tasks assigned by the superior.

Requirements

• GCE 'O' Level / Diploma in Human Resource Management or related field.

• Preferably with prior HR administrative experience.

• Familiarity with Singapore employment regulations will be an advantage.

• Strong organizational and time management skills.

• Good communication and interpersonal abilities.

• Proficient in Microsoft Office applications (Word, Excel, Outlook).

• High attention to detail and ability to handle confidential information.