HR Assistant

BAKER ENGINEERING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading engineering firm in Singapore is seeking an HR Administrator to manage employee data and foreign worker recruitment. The ideal candidate should have a certificate in Human Resource, with at least 3 years of generalist experience in HR. Proficiency in MS Office and familiarity with foreign labor laws are essential. This role offers a dynamic work environment and opportunities for growth.

Qualifications

• At least 3 years of HR generalist experience.
• Prior experience in the offshore marine industry is advantageous.
• Familiar with foreign labor matters and government labor laws.

Responsibilities

• Provide administrative support to the HR department.
• Manage payroll and employee data.
• Oversee foreign-worker recruitment and administration.
• Liaise with internal stakeholders for training needs.

Skills

HR generalist experience

Communication skills

Multitasking

Proficient in MS Office

Understanding of foreign labor procedures

Education

Certificate in Human Resource or related studies

Tools

Info-Tech's TMS

Info-Pay software

Job description

Job description

• Provide day-to-day administrative support to the HR department.
• Manage the InfoTech HR payroll and time-management system, including maintaining employee data, leave records, clocking times, allowances, and overtime pay.
• Oversee foreign-worker recruitment and administration, including MOM applications (e.g., prior-approval submissions, work-permit processing), security bonds, flight arrangements, medical check-ups, and housing/transport logistics.
• Liaise with internal stakeholders and external parties to identify training needs and arrange training programs.
• Source, evaluate, and coordinate with training providers/institutions to ensure high-quality training delivery.
• Process staff training-course applications in line with company policy and maintain accurate training records for audits.
• Prepare purchase requisitions and purchase orders for HR-related items and services via the company ERP system.
• Perform any other tasks as may be assigned by the supervisor.
• Ensure compliance with all relevant government regulations and the company’s quality, safety, health, and environmental (QSHE) policies, practices, and procedures at all times.

Requirements

• Certificate in Human Resource or related studies with at least 3 years of HR generalist experience.
• Prior experience in the offshore marine industry will be an added advantage.
• Familiar with matters relating to foreign labour (work passes, EP/SP/WP procedure, security bond, application, renewal and cancellation processes).
• Good knowledge of government labour laws and the Employment Act.
• Familiarity with Info-tech’s TMS and Info-Pay software will be an advantage.
• Proficiency in Tamil or Bengali is advantageous to facilitate welfare checks with South Asian migrant workers.
• Proficient in MS Office applications.
• Excellent communication skills, meticulous, resourceful, and able to multitask.
• A team player with the ability to work independently as well as in a team.

Only Singaporeans/SPR.