HR Assistant

EXECUTIVE SHIP MANAGEMENT PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading maritime company is looking for an HR Assistant to support their Singapore office. This role involves assisting in the recruitment process, managing HR systems, and maintaining employee records. Ideal for freshers, it offers a chance to develop skills in a dynamic environment.

Qualifications

• Minimally a Diploma in Human Resource.
• Freshers are welcome to apply.
• Good administrative and planning skills required.

Responsibilities

• Assist HR team in recruitment for Singapore office.
• Maintain HR systems and manage staff attendance.
• Process work passes for non-Singaporean staff.

Skills

Administrative skills

Planning skills

Implementation skills

English writing skills

Computer literacy

Education

Diploma in Human Resource

Job description

Job Highlights

• Walking distance from Tanjong Pagar MRT
• Working hours: Monday - Friday 9 am - 6 pm

Your Key Responsibilities:

1. Assist the HR team in the recruitment of office staff for the Singapore office in consultation with the department heads concerned.
2. Maintain the company’s in-house HR Systems such as the Attendance Management System and HR Management System
3. Manage staff’s attendance and leave records for payroll purposes;
4. Maintain records of staff’s qualifications, competencies, skills and other personal data necessary for employment and in compliance with different maritime regulatory bodies;
5. Maintain records of staff’s employment movements (i.e. confirmations, promotions, transfers, resignations etc).
6. Ensure timely implementation of the company’s Annual Training Plan.
7. Process relevant work passes for all new non-Singaporean office staff and monitor expiry dates to renew accordingly when required.
8. Maintain insurance records of employees as per company policy.
9. Process government-paid leave claims for eligible employees
10. Prepare and consolidate data from affiliated overseas companies for monthly HR manpower reports to be submitted to the Management.
11. Assist in organizing events such as Annual Dinners, Family Days, etc.

Requirements:

• Minimally a Diploma – Preferably in Human Resource
• Freshers are welcome to apply
• With good administrative, planning and implementation skills
• With good English writing skills
• Computer literacy is a must