HR and Finance Admin Assistant

PHONEVIBES PTE. LTD.; Singapore; On-site; SGD 35,000 - 50,000; Full time

Job summary

A tech startup in Singapore seeks a full-time HR and Finance Admin Executive. The role combines human resources management and finance administration, covering payroll, benefits, compliance, and financial reporting. Ideal candidates possess a diploma and at least 1 year of relevant experience in a fast-paced environment, showcasing strong analytical and organizational skills.

Qualifications

• At least 1 year of experience in finance or HR, with payroll management.
• Strong understanding of local tax, accounting, and labor regulations.
• Proficient in accounting software and MS Office.

Responsibilities

• Manage payroll including salary and CPF contributions.
• Handle full accounts including bookkeeping and bank reconciliations.
• Support efficiency-improving initiatives within the company.

Skills

Analytical skills

Organizational skills

Communication skills

Digital-savvy

Education

Diploma in Accountancy, Finance, Business Admin, or related field

Tools

Xero

QuickBooks

MS Office

Job description

Company Description

Phonevibes Pte Ltd is a tech startup based in Singapore, operating under the brand Lite Mobile. We specialize in providing affordable gadgets and certified pre-owned smartphones, enhancing connectivity for modern users through sustainable solutions. Lite Mobile has a loyal customer base across Singapore and has established partnerships with major e-commerce platforms and retail channels.

Role Description

This is a full-time on-site role located in Singapore for an HR and Finance Admin Executive. The role involves managing human resources activities, including HR management, benefits administration, and maintaining HR information systems (HRIS). Additionally, the executive will handle finance administration tasks, ensure compliance with labor and employment laws, and assist in various administrative duties to support the company's operations.

Key Responsibilities:

Finance Management:

• Handle full accounts, including receivables, payables, bookkeeping, and bank reconciliations.
• Prepare monthly reports and financial statements promptly.
• Oversee budgeting and cost control measures.
• Supervise finance staff for accurate records and controls.
• Ensure tax compliance and regulatory adherence.
• Collaborate with accountants, auditors, and tax agencies.
• Maintain consistent financial procedures across outlets.
• Manage payments and monitor expenses.
• Provide strategic financial insights.
• Improve finance policies and documentation continuously.

Administrative Support:

• Communicate with government agencies, suppliers, and partners.
• Maintain contracts, leases, and insurance policies.
• Assist with grants and subsidy applications.
• Manage emails and filing systems.
• Oversee office supplies and inventory.
• Coordinate with third-party service providers.
• Support efficiency-improving initiatives.

Payroll & HR Administration:

• Manage payroll, including salary, CPF contributions, and compliance filings.
• Handle employee leave, claims, and benefits.
• Maintain HR files and assist with onboarding and contracts.
• Liaise with HR service providers for compliance.

Qualifications & Skills:

• Diploma in Accountancy, Finance, Business Admin, or related field.
• At least 1 year of experience in finance or HR, with payroll management.
• Proficiency in accounting software (e.g., Xero, QuickBooks) and MS Office.
• Strong understanding of local tax, accounting, and labor regulations.
• Preferred experience in retail or multi-outlet setups.
• Excellent analytical, organizational, and communication skills.
• Digital-savvy, resourceful, and independent in a fast-paced environment.
• Integrity, professionalism, confidentiality, and a proactive approach.