HR and Administration Executive

Inchcape Shipping Services; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

Inchcape Shipping Services is seeking an HR and Administration Executive to support HR functions and manage office administration. This role involves payroll processing, employee benefit administration, and ensuring smooth office operations. Ideal candidates will have a Bachelor's degree in HR and relevant experience, along with strong interpersonal and problem-solving skills.

Benefits

Life assurance

Healthcare

Competitive salary

Career development opportunities

Team building days

Qualifications

• Minimum 1-2 years of experience in HR and Admin.
• Good knowledge of Singapore CPF and labour laws.
• Ability to work independently.

Responsibilities

• Support HR activities including payroll and employee benefits.
• Manage onboarding and offboarding processes.
• Coordinate office activities for efficient operations.

Skills

Interpersonal skills

Problem solving

Multi-tasking

Education

Bachelor’s Degree in Human Resources

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Who we are?

At Inchcape Shipping Services, our vision is to have a connected world, in which our customers trade successfully and make better decisions in every port, everywhere. We use technology and our global network to help our partners connect to a smoother, smarter ocean. Inchcape combines its worldwide infrastructure with local expertise through our global network of over 240 proprietary offices, across 60 countries and a team of more than 2,500 committed professionals. Our diverse global customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors as well as naval, government and intergovernmental organizations.

We have an ambitious growth model and a career here is certainly going to be a rewarding one that will allow you to bring your skills & experience. We embrace change and are open to new thinking and pushing for positive change in our industry.

Business Need / Purpose of Role

The HR and Administration Executive is responsible for providing strong and reliable support to HR department in all HR related matters such as payroll, administration of employee benefits and compensation, maintenance of employee and training records and coordination of other ad hoc projects. This role is also the main person in-charge of office administration to ensure day-to-day operations in the office are handled efficiently and in an organized manner.

Objectives & Measurement - Key Responsibilities

• Support HR Department for all HR activities, including payroll, employee benefits and compensation, maintenance of employee and training records.
• Attend to employee enquiry on HR related policies and practices.
• Manage onboarding and offboarding process of employees.
• Maintain accurate HR database and up to date employee and training records.
• Administration of work passes application, renewal and cancellation.
• Coordinating office activities to ensure smooth and optimal efficiency in operations.
• Administer medical, insurance claims, as well as other related claims.
• Ensure timely submission of statutory matters like IR21, MOM and related market surveys, child care leave, maternity leave, paternity leave and NSMen claims.
• Assists in payroll processing and administration, CPF submission, IR21, IR8A annual Income Tax Assessment and staff claims.
• Provide proper payroll reporting to Finance to facilitate salary payout.
• Assists in administration duties such as liaison with vendors, postal, dispatch arrangements.
• Responsible for handling general administration duties including managing office supplies such as stationaries, pantry and office maintenance.
• Assist in various company events.
• Participate in projects and programs as assigned, and support continuous improvement efforts where required.
• Perform other additional related duties as assigned.

Knowledge, Skills, And Abilities

• Good working knowledge of payroll and HR best practices.
• Sound knowledge of Singapore CPF and labour laws are essential.
• Good interpersonal skill and able to interact with all level of staff.
• Positive work attitude and display of initiative in problem solving.
• Ability to work independently and multi-task efficiently.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.

Education/Experience:

• Bachelor’s Degree in Human Resources, Business Administration or a related major in a public or accredited private academic institution preferred
• Possess min. 1-2 years of experience in HR and Admin.

Why Inchcape Shipping Services?

We believe in building a diverse and high performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realize the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.

Our values are at the center of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:

Global Perspective - we connect the world and see the bigger picture.

The Power of People - we rely on the strength of local agent knowledge and relationships.

Progress - we adopt new thinking and push for positive change in our industry.

In return, we will offer you:

A diverse range of benefits, depending on your geographical location. Globally as a minimum you will receive:

• Life assurance
• Healthcare
• Competitive salary
• Career development and progression opportunities
• Values Award celebration events
• Team building days

Plus, much more!

Inchcape Shipping Services is looking for people who are willing to think about the future...and think big. We're looking for people who are ready to take on the most significant challenges of their careers.

If you think that you have the right skills, knowledge, and attitude to join our team, then we invite you to apply to this advert!

#WeAreInchcape

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location.

Inchcape is an Equal Opportunity Employer and equality; diversity and inclusion are at the center of everything we do. We recognize that our customers, colleagues, contractors, and other partners are central to our success and that we work in a diverse society. We acknowledge not only our legal, but also our moral responsibility to ensure all groups have equality of opportunity.

Only applications submitted through the ISS Careers website will be acknowledged.