HR and Admin Manager

MEI DE ENGINEERING PTE. LTD.; Singapore; On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking an experienced HR professional to oversee a comprehensive range of HR and administrative functions. This role involves managing the employee life cycle, ensuring compliance with HR policies, and handling payroll. The ideal candidate will have a proactive approach, strong interpersonal skills, and the ability to multitask effectively. You will also coordinate IT support and manage shipping arrangements, making this a diverse and engaging position. Join a dynamic team where your contributions will directly impact employee engagement and operational efficiency.

Qualifications

• 5+ years of experience in HR roles covering full spectrum.
• Strong knowledge of local employment laws and HR practices.

Responsibilities

• Manage full spectrum of HR functions including recruitment and performance appraisals.
• Coordinate with IT vendors for basic IT support and handle inquiries.

Skills

Human Resources Management

Interpersonal Skills

Analytical Skills

Problem-Solving

Attention to Detail

Communication Skills

Multitasking

Education

O-Level or Equivalent

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Job Description

Includes, but is not limited to, the following responsibilities:

HR

• Handle the full spectrum of HR & Admin functions (e.g., recruitment, staff confirmation, performance appraisal management, insurance matters, claims/leave, etc.), ensuring compliance with HR policies and procedures.
• Manage Employee Life Cycle documentation (e.g., new staff appointments, onboarding, confirmation, termination, exit interviews, and new hire orientation).
• Assist with policies, processes, systems improvement, and implementation.
• Coordinate with training providers and handle training administration, including submission of claims for government grants.
• Process staff payroll and ensure timely updates, including new employee creation for payroll processing.
• Monitor foreign workers' overseas leave and process submission of levy waivers.
• Handle monthly CPF submissions.
• Manage annual IR8A submissions.
• Handle IR21 submissions for foreign workers.
• Manage applications, renewals, and cancellations for all work passes.
• Maintain organized and up-to-date employee records within the HR system.
• Stay informed about relevant laws, legislation, and regulations to ensure compliance.
• Participate in planning and coordinating employee relations and engagement activities.

Admin, IT Support, and Shipping Arrangements

• Coordinate with IT vendors for basic IT support, including laptop and network issues, and handle ad hoc inquiries.
• Purchase and maintain inventory of office equipment, stationery, pantry supplies, and manage maintenance contracts.
• Coordinate and maintain records related to staff office space, phones, parking, and road tax.
• Arrange flights and hotel accommodations for staff travel.
• Manage applications, renewals, and cancellations of company work permits/licenses.
• Sourcing construction and office materials.
• Oversee order and delivery management, including import of materials via air/sea freight.
• Issue purchase orders to suppliers.
• Request shipping quotations from freight forwarders.
• Track deliveries and manage supplier/forwarder performance to ensure on-time and intact deliveries.
• Address other HR and admin queries and participate in ad hoc projects or assignments as directed by management.

Requirements

• Minimum of 5 years’ experience in a full spectrum of Human Resources roles.
• Minimum O-Level education or equivalent.
• Strong knowledge of local employment laws and HR practices.
• Proactive with excellent interpersonal and communication skills.
• Meticulous with strong attention to detail.
• Analytical and problem-solving skills.
• Ability to work independently and collaboratively.
• Proficient in MS Office Word, Excel, and PowerPoint.
• Proactive and creative mindset.
• Ability to multitask effectively.