HR and Admin Executive

HONG YE GROUP PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company seeking an HR Executive responsible for comprehensive HR functions including payroll processing, employee engagement, and compliance with MOM regulations. The ideal candidate should possess a diploma in HR management and demonstrate strong analytical and organizational skills, alongside at least 2 years of relevant experience.

Qualifications

• Minimum 2 years of HR function experience with payroll and WICA processing.
• Strong analytical skills and integrity with confidentiality.
• Proficient in HR information systems and payroll software.

Responsibilities

• Handle end-to-end processing of monthly payroll.
• Design, implement, and manage employee engagement programs.
• Coordinate training and development needs for employees.

Skills

Analytical Skills

Confidentiality

Organizational Skills

Communication Skills

Attention to Detail

Problem Solving

Education

Diploma in Human Resource Management

Tools

HR Information Systems

Payroll Software

Job description

Job Responsibilities:

· Handle end-to-end processing of monthly payroll

· Process CPF, IR8A, IR21, NS make-up pay claim, Government-Paid Leave claim, and government grants

· Submit statutory report and survey to the authorities such as MOM surveys, wage surveys, etc

· Support Increment/Bonus Exercise

· Draft and prepare HR related letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)

· Leave Administration

· Work closely with Operations and Finance department on payroll and billing matters

· Assist in Foreign Worker Levy matters

· Administer work injury compensation (WICA) matters (MOM iReport and claim submission)

· Process foreign worker medical insurance, public liability insurance and medical claims in a timely manner

· Maintain accurate HR database and update employee records in HR information system

· Follow up and ensure that all employees’ employment status is updated and processed timely

· Ensure all documentations are properly filed (i.e. P-Files, E-P Files)

· Design, implement, and manage employee engagement programs (i.e. employee communication platforms and activities, etc.)

· Work pass applications, renewals, cancellations, appeals, etc.

· Coordinate training and development need for employees

· Involve in ISO Audit Preparation and license renewals process

· Review work processes and standard of procedure (SOP) for HR Department

· Review all work done by HR and Admin team

· Assist in yearly performance appraisal exercise

· Administer new project preparation

· Prepare relevant reports for Management review

· Any other duties assigned

Job Requirements:

· Diploma in Human Resource Management and/or related field

· Minimum 2 years’ of experience in HR Function, preferably with payroll and WICA processing experience

· With strong analytical skill, integrity with strong sense of confidentiality

· Proficiency in HR information systems and payroll software

· Good knowledge of Employment Act, IRAS and MOM regulations and HR best practices

· Strong organizational and communication skills

· Ability to handle multiple tasks and prioritize effectively

· Attention to detail and accuracy in documentation

· Highly adaptable and able to perform a variety of fast and change assignments quickly on short notice

· Independent, proactive, and problem solver

· Meticulous and pleasant disposition