HR and Admin Executive

DT ASIA PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A regional administrative company in Singapore is seeking an Office Administrator to oversee office supplies, manage staff events, and provide operational support. Responsibilities include coordinating communication, assisting with customer onboarding, and supporting project-based tasks. Ideal candidates are organized and detail-oriented, contributing to a smooth office environment.

Responsibilities

• Oversee office supplies, petty cash, and vendor payments.
• Manage staff events and caterings.
• Coordinate communication and inquiries.
• Assist with customer onboarding and invoicing.
• Support temporary project tasks and government tender processes.

Job description

Job Responsibilities

Core Duties

Administration & Office Management

• Oversee office supplies, petty cash, cheque deposits, and monthly vendor/utility payments.
• Maintain employee records, leave tracking, insurance coverage, and claims processing.
• Coordinate facility needs (rental, aircon/water filter servicing) and ensure a clean office environment.
• Provide administrative support to local and overseas staff.

Events & Staff Engagement

• Manage social calendar (birthdays, staff events, exhibitions).
• Support Sales with catering bookings and freebies tracking for events.

Communication & Coordination

• Screen calls, inquiries, and requests; direct them appropriately.
• Maintain updated contracts, memberships, and subscriptions.

Operations Support (Regular)

• Send notice to customer.
• Manage registration portal for customer onboarding.
• Assist Vietnam team with quotations, invoicing, and ordering

Temporary / Project-Based Tasks

• Enter general PV & RV into MYOB (General & AP requests).
• Assist with AsiaPac’s GovTech tender (quotation, invoicing, ordering SD products – about 6 POs/month).
• Support packing and delivery for AsiaPac GovTech tender.