HR and Admin Executive

YY SMART TECH PTE. LTD.; Serangoon Garden Circus; On-site; SGD 40,000 - 60,000; Full time

Job summary

A technology company in Singapore is seeking an HR and Admin Executive to manage payroll and recruitment processes, ensure compliance with statutory regulations, and support employee engagement. The ideal candidate should have a Diploma in HR Management and at least 2 years of relevant experience. Strong analytical and organizational skills are necessary for this role.

Qualifications

• Minimum 2 years of experience in HR Function, preferably with payroll and WICA processing experience.
• Proficient in HR information systems and payroll software.
• Good knowledge of Employment Act, IRAS and MOM regulations.

Responsibilities

• Handle end-to-end processing of monthly payroll.
• Manage recruitment process and HR documentation.
• Assist in Foreign Worker Levy and work pass matters.

Skills

Analytical skills

Strong sense of confidentiality

Organizational skills

Communication skills

Adaptability

Attention to detail

Problem-solving

Education

Diploma in Human Resource Management

Tools

HR information systems

Payroll software

Job description

Job Responsibilities for HR and Admin Executive:

• Handle end-to-end processing of monthly payroll
• Handle end-to-end recruitment process
• Process CPF, IR8A, IR21, NS make-up pay claim, Government-Paid Leave claim, and government grants
• Submit statutory report and survey to the authorities such as MOM surveys, wage surveys, etc
• Support Increment/Bonus Exercise
• Draft and prepare HR related letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)
• Leave Administration
• Work closely with Operations and Finance department on payroll and billing matters
• Assist in Foreign Worker Levy matters
• Administer work injury compensation (WICA) matters (MOM iReport and claim submission)
• Process foreign worker medical insurance, public liability insurance and medical claims in a timely manner
• Maintain accuracy of HR database, timely update & processing of employee records in HR system
• Ensure all documentations are properly filed (i.e. P-Files, E-P Files)
• Design, implement, and manage employee engagement programs (i.e. employee communication platforms and activities, etc.)
• Handle work pass applications, renewals, cancellations, appeals, etc.
• Coordinate training and development need for employees
• Involve in ISO Audit Preparation and license renewals process
• Review work processes and standard of procedure (SOP) for HR Department
• Review all work done by HR and Admin team
• Assist in yearly performance appraisal exercise
• Administer new project preparation
• Prepare relevant reports for Management review
• Any other duties assigned

Job Requirements for HR and Admin Executive:

• Diploma in Human Resource Management and/or related field
• Minimum 2 years’ of experience in HR Function, preferably with payroll and WICA processing experience
• With strong analytical skill, integrity with strong sense of confidentiality
• Proficiency in HR information systems and payroll software
• Good knowledge of Employment Act, IRAS and MOM regulations and HR best practices
• Strong organizational and communication skills
• Ability to handle multiple tasks and prioritize effectively
• Attention to detail and accuracy in documentation
• Highly adaptable and able to perform a variety of fast and change assignments quickly on short notice
• Independent, proactive, and problem solver
• Meticulous and pleasant disposition