HR & Administrative Assistant (Jurong)

JSIT for WST (Wholesale Trade) by Singapore Business Federation (SBF); Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in wholesale trade seeks an HR Executive to manage recruitment, payroll, and employee records. The ideal candidate will have a NITEC or Diploma and 2-4 years of relevant experience. Responsibilities include coordinating training programs and ensuring compliance with government regulations.

Qualifications

• 2-4 years of relevant HR experience required.
• Proficiency in payroll and performance evaluation essential.

Responsibilities

• Execute recruitment processes and manage employee records.
• Handle payroll processing, leave, and claims.
• Coordinate training programs and manage administrative support.

Skills

Recruitment

Payroll Management

Compliance

Performance Evaluation

Training Coordination

Education

NITEC or Diploma

Job description

Responsibilities:

Human Resource

· Execute recruitment process in an effective and efficient way as per the company recruiting standards: posting of job advert to JobStreets, MyCareerFuture and Chinese Newspaper (if any)

· arrange candidates for interviews, prepare employment letters for successful candidates, onboarding orientation program and offboarding for resigned employees

· Purchase yearly job posting credit with JobStreets and monitor each job posting credit deduction

· Be responsible for employee records: storing employee’s correspondence document, increment, warning letters, transferring and resignations of staff in a systematic manner

· Apply/renew/Issuance/cancellation of work passes of foreign employees (WP, SP, EP & LTVP)

· Follow up with exit clearance form for resigned employee, complete offboarding process including payroll calculations, submit IR21 tax clearance for foreigner and cancellation of passes

· Liaise with 3rd party on staff recruitment and salary package

· Manage and process monthly payroll, leave, claims, staff attendance and appraisal via Infotech system

· Processes mid and end month incentives and overtime in payroll system, uploading of payroll to bank for payout on 15thand on month-end

· Generate CPF contribution and submit to CPF Board

· Generate month end report to Finance and Sales Dept separately after month end payroll

· Generate employees’ IR8A and foreigner employees’ IR21 for clearance

· Submit Director Fee S45 twice per year to IRAS, as per finance advise

· Assist on yearly audit check on payroll

· Handle part timer payroll for stickering in warehouse and double digits online event (if any)

· Liaise with managers closely on employees’ confirmation, increment and promotion if any

· Issue yearly Re-Employment letter to employees who are above 63 years old

· Assist to issue yearly contract to all RO (P&G)

· Prepare yearly increment proposal for CEO approval for all departmental proposal and RO (P&G) yearly increment by RO Manager

· Liaise with Insurance vendor on Employee’s yearly renewal on GH&S, outpatient & WICA, and Director’s Family yearly insurance renewal and claims submission

· Ensure & update company policy

Performance Evaluation

· Ensure annual performance dialogue process in place, close annual key rocks by end Sep

· Performance review with managers every 6 months

Government Authorities

· Handle Government surveys and requirements, eg: MOM Quarterly Labour Market Survey

· Coordinate with relevant authorities on NS claim, ML, CCL claim and other grants submission

Training

· Co-ordinate training programs for Warehouse team on WSQ-Operate Forklift Course

· Arrange training venue for employee, submit invoice to finance for course payment

Administrative Support

· Ownership to email invite attendees to a monthly drumbeats meeting/quarterly Talent Council meeting, writing of minutes and distribution to attendees

· Update employee details to Prudential on monthly assist/left employees, claim submission and follow up with Prudential closely on insurance claim status

· Coordinate office activities to uphold cohesive: offsite events, staff engagement events

· Yearly renewal of SFA Certification for office and Food Storage in warehouse

· Yearly renewal of NEA Packaging Report

· Arrange baby gifts for newborn, flowers for customer’s shop new opening and condolences for family members

· Handle building management’s communications, fire drills & monitor warehouses’ activities to be compliant with Mapletree

· Maintain office stationery, pantry supplies, printing name cards & ordering of T-shirts

· Cover Sales Admin during her absence: handle call in customers’ enquiry and documents

incoming/outgoing to Tuas warehouse

· Open letter box to clear letters and bank statement twice per week

· maintain CEO’s room and office cleanliness

· Arrange year end buffet lunch for office and warehouse

Requirement:

NITEC or Diploma

2-4 year(s) of relevant experience