HR Administrative Assistant

White Restaurant; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in the food and beverage industry is seeking an HR Administrative Assistant. The successful candidate will handle HR administration tasks, assist in recruitment, and support employee relations. Ideal candidates should possess strong organizational skills, at least one year of experience in HR, and the ability to thrive in a fast-paced environment. Immediate availability is preferred and knowledge of IT systems is a plus.

Qualifications

• At least 1 year of relevant HR experience, preferably in F&B.
• Proficiency in Microsoft Office and IT systems.
• Knowledge of MOM regulations.

Responsibilities

• Assist in HR administration, recruitment, and employee relations.
• Maintain employee records and ensure compliance.
• Support HR team in training and engagement activities.

Skills

Attention to detail

Organizational skills

Communication skills

Time-management skills

Proactiveness

Education

Diploma in Human Resources

Business Administration

Tools

Microsoft Office

HR software

Job description

Job Summary:

The HR Administrative Assistant is responsible for assisting with the day-to-day HR administration tasks, including recruitment, and supporting other HR functions within the organization. The role requires attention to detail, strong organizational skills, and the ability to work in a fast-paced environment. The ideal candidate will have at least one year of relevant work experience in the F&B industry or a similar field in fast paced work environment. Knowledge of information technology systems is a plus, and the candidate should be able to start immediately.

Key Responsibilities:

1. HR Administration Tasks:

   • Assist with the day-to-day HR administrative functions, including maintaining employee records and databases.

   • Prepare and maintain HR documents, contracts, and other relevant paperwork.

   • Manage HR filing systems (softcopy and paper) and ensure accuracy and confidentiality.

   • Ensure compliance with company policies and MOM regulations.
     

2. Recruitment and Staffing:

   • Assist with the recruitment process, including job posting, reviewing resumes, and assisting in shortlisting candidates.

   • Coordinate interview schedules and assist with onboarding new employees.

   • Maintain candidate databases and ensure a smooth recruitment process.
     

3. Employee Relations:

   • Support the HR team in resolving employee-related issues and inquiries.

   • Assist in organizing employee events and engagement activities.

   • Help facilitate employee training and development programs.
     

4. General HR Functions:

   • Provide administrative support and other ad hoc duties as assigned.

Qualifications and Requirements:

• Education:

  • At least Diploma in Human Resources, Business Administration, or related field.
    

• Experience:

  • At least 1 year of relevant work experience in an HR role, preferably in the F&B industry or in a similar environment.

  • Experience in recruitment and general HR administration tasks.
    

• Skills & Knowledge:

  • Knowledge of MOM regulations.

  • IT system knowledge and proficiency in Microsoft Office (Excel, Word, PowerPoint).

  • Experience with HR software or systems is an advantage (Info-tech).

  • Strong organizational and time-management skills.

  • Attention to detail and ability to maintain confidentiality.

  • Strong communication skills (both verbal and written).
    

• Personal Attributes:

  • Proactive and able to work independently with minimal supervision.

  • Team-oriented and able to collaborate effectively with different departments.

  • Ability to multi-task and prioritize workload in a fast-paced environment.

  • A positive attitude and willingness to learn.
    

Additional Information:

• Immediate availability would be preferred.