HR & Admin Officer

ARTEMYN ASIA PACIFIC PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Part time

Job summary

Join a leading minerals transformation company as a part-time HR & Admin Officer in Singapore, where you will oversee office operations and HR support. The role involves managing day-to-day office activities, assisting in payroll and benefits, and supporting the VP Asia. Ideal candidates have 5+ years of relevant experience, strong organisational skills, and proficiency in Google Suite. This position offers a collaborative work environment, flexible arrangements, and opportunities for professional growth. Competitive remuneration and benefits are included.

Benefits

Flexible work arrangements

Competitive remuneration package

Comprehensive benefits

Growth opportunities

Qualifications

• Minimum of 5 years of relevant experience in office administration and HR support roles, preferably in a corporate environment.
• Tech-savvy with proficiency in Google Suite.
• High level of accuracy and attention to detail in handling sensitive information.

Responsibilities

• Manage day-to-day office operations, ensuring a well-maintained and fully stocked office environment.
• Assist in payroll processing, benefits administration, and management of employee contracts.
• Coordinate travel and accommodation arrangements for the VP Asia.

Skills

Organisational Skills

Communication Skills

Interpersonal Skills

Attention to Detail

Technical Proficiency in Google Suite

Education

Diploma or equivalent in Business Administration, Human Resources, or a related field

Tools

HRIS (HiBob)

Google Suite

Job description

Artemyn is a leading minerals transformation company providing industry solutions, actively engaged in the Paper & Board, Ceramics, and Fibreglass markets. Artemyn operates 40 sites across 17 countries, showcasing its global reach and operational capacity.

Role Overview:

We are seeking a highly organised and personable HR & Admin Officer to support our Singapore office operations and HR administration. This role will report directly to the Asia HR Director and will also provide support to the VP Asia. The ideal candidate will have a proactive attitude, attention to detail, and the ability to manage multiple responsibilities in a dynamic work environment.

Responsibilities & Duties:

Office Administration

• Manage day-to-day office operations, ensuring a well-maintained and fully stocked office environment.
• Oversee the procurement of pantry and stationery supplies; track usage and manage budgets.
• Facilitate logistics for overseas visitors, including visa processing, accommodation arrangements, and local transportation.
• Liaise with service providers to coordinate maintenance, office events, and courier services, ensuring a welcoming office.
• Implement best practices for office management, including workplace safety and health standards.

HR Support

• Assist in payroll processing, benefits administration, and management of employee contracts/letters specific to Singapore.
• Maintain and update HR systems, including leave management and HRIS (HiBob), ensuring accuracy and compliance.
• Ensure proper filing and confidentiality of employee records, adhering to data protection regulations.
• Support the onboarding and offboarding processes, ensuring a seamless transition for employees.
• Collaborate with local HR teams across Asia to coordinate data collection and reporting on HR metrics.
• Actively participate in regional HR initiatives and process improvements.
• Serve as the primary user of the HiBob HRIS system, providing training and support to staff as needed.

Support to VP Asia

• Coordinate travel and accommodation arrangements for the VP Asia, ensuring all logistics are managed efficiently.
• Process and track business expenses in alignment with company policies and ensure timely reimbursements.
• Assist with various business errands and ad-hoc administrative tasks, demonstrating flexibility and responsiveness to business needs.

Ad-hoc Activities

• Assist in organising internal events, team-building activities, and employee engagement initiatives to foster a positive workplace culture.
• Take on urgent administrative tasks as required by the HR team or leadership to support overall business operations.

Requirements:

• Education: Diploma or equivalent in Business Administration, Human Resources, or a related field; a degree is a plus.
• Experience: Minimum of 5 years of relevant experience in office administration and HR support roles, preferably in a corporate environment.
• Technical Skills: Tech-savvy, Proficient in Google Suite (Docs, Sheets, Slides, and Gmail); familiarity with HR systems, specifically HiBob, is advantageous.
• Interpersonal Skills: Excellent organisational, communication, and interpersonal skills, with a strong ability to build relationships across all levels of the organisation.
• Attention to Detail: High level of accuracy and attention to detail, particularly in handling sensitive information and documentation.
• Personality Traits: A friendly and approachable demeanour, demonstrating professionalism and the ability to liaise effectively with stakeholders.
• Flexibility: A proactive and adaptable working attitude, with a willingness to support urgent tasks and work outside of regular hours when necessary.

Why Join Us?

• Team Culture: Be part of a friendly and collaborative team that values diversity and inclusion.
• Location: Work in a convenient CBD office location that is easily accessible.
• Flexibility: Enjoy flexible work arrangements that support a healthy work-life balance.
• Growth Opportunities: Gain exposure to regional HR practices and business operations
• Benefits: Competitive remuneration package and comprehensive benefits, including learning opportunities and career advancement.

This position is a part-time role, requiring 30 hours per week. However, a full-time option may be considered depending on the candidate's profile.