HR & Admin Manager

AMBERDALE ASSET MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

A financial services firm in Singapore seeks an experienced HR & Admin Manager to oversee HR and administrative functions. The ideal candidate has over 7 years of experience in HR management, excellent knowledge of HR best practices, and strong organizational skills. You will manage recruitment, payroll, and benefits, as well as provide administrative support to the Managing Director. This role is crucial for the company's growth and success.

Qualifications

• 7+ years of experience in HR and/or administrative management.
• Excellent knowledge of employment law and payroll administration.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Oversee HR policies, recruitment, and onboarding.
• Manage payroll and employee benefits.
• Provide administrative support to the Managing Director.

Skills

HR best practices

Organizational skills

Communication skills

Analytical skills

Problem-solving

Education

Relevant tertiary qualifications in Human Resources or Business Administration

Tools

HR information systems

MS Office Suite

Job description

About the role

Amberdale Asset Management is seeking a hands-on and organized HR & Admin Manager to join our growing team. This permanent role will be responsible for overseeing all human resource and administrative functions, playing a critical role in supporting our company's continued success and expansion.

What you'll be doing

Reporting to and working closely with the Managing Director, you will be a key person to oversee the HR and office admin operations. You will be responsible for and not limited to the following:

Human Resources

• Develop and implement HR policies, procedures and best practices to support the company’s growth and goals.
• Lead the recruitment process, including preparation of employment contracts and confirmation letters.
• Facilitate employee onboarding programs for new employees.
• Calculate annual merit increases, promotion increases, variable bonuses and prepare salary letters.
• Responsible for payroll, including statutory contributions.
• Coordinate the annual performance review process, including documentation for goal setting, appraisals.
• Administer benefit programs such as employee insurance (medical, group accident, life etc.).
• Maintain HR policies and practices in compliance with local regulations.
• Communicate and advise employees on HR policies and practices.
• Maintain employee records, including tracking of annual leave, medical leave and training records, etc.

Administration

• Provide secretarial support to the Managing Director, including scheduling of meetings, management of email correspondences, preparation for meetings and presentation materials.
• Maintain proper filing system and proper record keeping.
• Handle expense claim, travel arrangement and errands for the Managing Director.
• General office administrative duties including attending to guests, courier arrangement and mailing, screening of incoming calls, procurement and management of stationery and pantry supplies, maintenance of office equipment and cleanliness.
• Keep the Managing Director well informed of upcoming commitments and responsibilities, following up appropriately.
• Assist with special projects and ad-hoc duties as assigned.

What we’re looking for

• Significant experience (7+ years) in a generalist HR and/or administrative management role, ideally within a professional services or financial services environment.
• Excellent knowledge of HR best practices, employment law, and payroll administration.
• Strong organizational and multitasking abilities, with a keen eye for detail.
• Strong analytical and critical thinking skills; able to investigate complex issues and make well-reasoned, data-driven decisions.
• Demonstrates initiative and the ability to work independently, exercising sound judgment in a dynamic and fast-paced environment.
• Exceptional communication and interpersonal skills, with the ability to build trusted relationships.
• Proficiency in HR information systems and MS Office Suite.
• Relevant tertiary qualifications in Human Resources, Business Administration or a related field.