HR Admin Executive (Operations)

ROTARY-THAI CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A construction firm in Singapore is seeking an Admin Executive to provide general administration support. Responsibilities include coordinating travel arrangements, managing insurance matters, and tracking vehicle documentation. Applicants should have a diploma, be proficient in MS Excel, and possess good interpersonal skills. This role requires a positive attitude and the ability to work in a dynamic environment.

Qualifications

• Proficient in MS Excel, able to perform pivot tables and v-lookup.
• Positive attitude and interpersonal skills are essential.
• Ability to thrive in a dynamic and fast-paced work environment.

Responsibilities

• Interface with stakeholders on office equipment management.
• Support travel arrangements for staff.
• Verify claims related to Business Travel.
• Keep track of vehicle expiry dates and arrange renewals.
• Handle medical reimbursement claims for employees.
• Manage corporate insurance matters, including renewals and purchases.
• Administer claims for work injury and hospitalization.
• Manage company vehicles' documentation and insurance.
• Coordinate external staff transport matters and bus transport.
• Liaise on office equipment for photocopiers.
• Assist in sourcing company accommodation and managing rentals.
• Ensure HSE rules are observed and promote a safe work environment.

Skills

Proficient in MS Excel

Good interpersonal skills

Positive attitude

Ability to work in a dynamic environment

Education

Diploma in any field of study

Job description

Description

The Admin Executive is responsible for providing excellent general administration support to both internal and external stakeholders while ensuring the assigned duties are completed on a timely manner.

Responsibilities

• Interfaces with internal / external stakeholders on the management or upkeeping of office-equipment, service providers, etc.


• Supports on travel arrangements for Exempt and Management staff.


• Verifies claims relating to Business Travel and Managerial Transportation.


• Keeps track of expiry date (e.g. road tax, insurance, VPC, etc.) for company vehicles and to arrange for renewals accordingly.


• Handles reimbursement claims (mainly medical / hospitalization) for employees and arranges for payments to external stakeholders.


• Coordinate Corporate and Project Insurance related matters, including yearly renewal exercise, new purchase and endorsement.


• Manage Work Injury and Hospitalization and Surgical Insurance, including submission of claims and following up of outstanding WICA and H&S cases with relevant external stakeholders.


• Manage company vehicles’ road tax, VPC, insurance and COE.


• Responsible for external staff bus transport matters, including yearly renewals.


• Coordinate and liaise with internal and external stakeholders on office equipment for photocopiers in the office.


• Assist in company provided accommodation, including sourcing of new accommodation/housing, processing of monthly rental payment and renewal of existing rental contracts.


• To be proactive in creating a safe working environment for everyone and ensuring that HSE in-house rules are observed at all times.


• To consider HSE aspects when planning and carrying out tasks to eliminate and reduce HSE hazards, aspects and risks.


• Other ad hoc duties which may be assigned time to time.

Requirements

• Preferably Diploma in any field of study.


• Proficient in MS Excel (e.g. Ability to do pivot tables, v-lookup and formulation).


• Positive attitude with good interpersonal skills.


• Ability to work in a dynamic and fast paced environment.