HR & Admin Executive / HR & Admin Officer

China Communications Construction Company Limited (Singapore Branch); Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

China Communications Construction Company Limited (Singapore Branch) is looking for an HR & Admin Executive to manage various HR functions from recruitment to offboarding. The role requires overseeing recruitment activities, maintaining employee records, and ensuring compliance with local employment laws. Candidates should possess a diploma or degree in Human Resources or Business Administration, along with at least 3 years of relevant experience in the construction industry.

Qualifications

• Minimum 3 years of HR/Admin experience in Construction Projects.
• Knowledge of local employment laws, regulations, and HR practices.
• Strong communication and interpersonal skills.
• Able to handle confidential information with discretion.

Responsibilities

• Oversee the full spectrum of HR functions from recruitment to offboarding.
• Manage end-to-end recruitment activities, including job postings, interviews, and onboarding.
• Draft and prepare employee-related documents such as contracts and HR letters.
• Process probation, confirmation, promotion, and salary increment reviews.
• Conduct orientation sessions for new staff.
• Handle employee travel arrangements including flights, accommodations, and visas.
• Assist department manager in resolving workplace grievances.

Skills

Communication

Organisation

Multitasking

Confidentiality

Attention to detail

Education

Diploma or Degree in Human Resource Management, Business Administration

Tools

HRIS systems

MS Office applications

Job description

HR & Admin Executive

Job Description:

• Oversee the full spectrum of HR functions from recruitment to offboarding

• Manage end-to-end recruitment activities, including job postings, interviews, and onboarding

• Draft and prepare employee-related documents such as contracts, HR letters, memos, and announcements

• Process probation, confirmation, promotion, and salary increment reviews

• Conduct orientation sessions for new staff

• Handle workplace injury incidents including insurance claims, reporting, and coordination with safety department

• Source and arrange suitable dormitory accommodations for workers

• Manage work pass applications, renewals, cancellations, and other related matters

• Maintain accurate and up-to-date employee records and filing systems

• Handle employee travel arrangements including flights, accommodations, and visas

• Assist department manager in resolving workplace grievances

• Track and compile monthly attendance reports for workforce management

• Maintain and update employee data in the HRIS system

• Manage tax filing and clearance for foreign work pass holders

• Schedule and coordinate training programs to ensure compliance with project and government standards

• Monitor and verify employee leave records

• Support the HR Manager in executing HR projects and new initiatives

• Prepare and process payroll accurately and on time

• Perform day-to-day administrative tasks in accordance with company policies

• Sort and distribute incoming correspondence and mail

• Submit payment forms for HR-related expenses to the finance department

• Ensure all activities are in accordance with company policies and procedures

Job Requirement:

• Diploma or Degree in Human Resource Management, Business Administration, or a related field

• Minimum 3 years of HR/Admin experience in Construction Projects

• Working Location: West region

• 5.5 days work week

• Knowledge of local employment laws, regulations, and HR practices

• Proficiency in HRIS systems and MS Office applications

• Strong communication and interpersonal skills

• Good organisational and multitasking abilities

• Attention to detail and high level of accuracy

• Able to handle confidential information with discretion

• Familiarity with work pass and foreign worker regulations in Singapore (if applicable)

• Independent, ability to communicate effectively, responsible and able to work under pressure

• Meticulous, detailed and able to handle confidential information

HR & Admin Officer

Job Description:

• Oversee the full spectrum of HR functions from recruitment to offboarding

• Application, renewal, and cancellation of work permit

• Manage daily General Administration works including maintain office facilities, supplies and equipment, manage travel arrangement

• Maintain accurate and up-to-date employee records and filing systems

• Handle workplace injury incidents including insurance claims, reporting, and coordination with safety department

• Handle employee travel arrangements including flights, accommodations, and visas

• Organize and coordinate company cultural activities and meetings

• Schedule and coordinate training programs to ensure compliance with project and government standards

• Monitor and verify employee leave records

• Prepare and process payroll accurately and on time

• Perform day-to-day administrative tasks in accordance with company policies

• Sort and distribute incoming correspondence and mail

• Submit payment forms for HR-related expenses to the finance department

• Ensure all activities are in accordance with company policies and procedures

Job Requirement:

• Candidates with at least 1 year of HR/Admin experience will be preferred

• Working Location: East Region

• 5.5 days work week

• Min Diploma in Business Administration or other associated disciplines

• Independent, ability to communicate effectively, responsible and able to work under pressure

• Meticulous, detailed and able to handle confidential information

• A team player with initiative and able to work independently