HR & Admin Executive (East/Urgent/5 days work week) - JY

RS RECRUITMENT AGENCY LLP; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment agency in Singapore is seeking an HR & Admin Executive to support day-to-day HR operations and administrative functions. This role involves managing recruitment, onboarding processes, maintaining employee records, and handling general office administration tasks. The ideal candidate should have a degree in HR or related fields and prior experience in similar roles, combined with strong organizational skills and knowledge of labor laws.

Qualifications

• 1-2 years of experience in HR and/or administrative role preferred.
• Good understanding of labor laws and HR best practices.
• Strong communication and organizational skills.

Responsibilities

• Assist in recruitment process including job postings and interviews.
• Maintain and update employee records in the HR system.
• Manage office supplies and maintain records of company assets.

Skills

Organizational skills

Multitasking

Communication

Interpersonal skills

Education

Diploma or Bachelor's degree in Human Resources or Business Administration

Tools

HR software

MS Office Suite

Job description

The HR & Admin Executive is responsible for supporting day-to-day HR operations and administrative functions. This role ensures smooth execution of HR processes, maintains employee records, assists in recruitment and onboarding, and handles general office administration.

Key Responsibilities:

Human Resources:

• Assist in the recruitment process including job postings, shortlisting, scheduling interviews, and follow-ups.

• Coordinate onboarding and offboarding processes, including documentation and orientation.

• Maintain and update employee records in the HR system.

• Handle employee queries related to HR policies, leave, attendance, and benefits.

• Support payroll preparation by providing relevant data (absences, bonuses, leaves, etc.).

• Monitor staff attendance and leave records.

• Assist in organizing training sessions, employee engagement activities, and performance reviews.

• Ensure compliance with labor laws and internal HR policies.

Administration:

• Manage office supplies and ensure availability of necessary items.

• Handle administrative support for departments (e.g., travel bookings, meeting room coordination, event logistics).

• Maintain records of company assets, contracts, and insurance.

• Liaise with external vendors, service providers, and building management.

• Ensure the office environment is clean, safe, and well-maintained.

Requirements:

• Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field.

• Proven experience in a similar HR and/or administrative role (1-2 years preferred).

• Familiarity with HR software and MS Office Suite.

• Good understanding of labor laws and HR best practices.

• Strong organizational and multitasking abilities.

• Excellent communication and interpersonal skills.

• High level of discretion and confidentiality

Yee Jie Ling Jaslin | EA Reg. no.: R1440114

RS Recruitment Agency LLP | EA License no.: 17C8809