HR & Admin Executive

MCi Career Services; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore is seeking a meticulous HR Admin to support daily operations, ensure compliance, and assist management and staff. The ideal candidate has 1–3 years of experience, strong payroll knowledge, and familiarity with MOM regulations. This is a full-time role with an attractive salary offering of up to $3.5K.

Qualifications

• 1–3 years of related work experience.
• Strong knowledge of payroll processing and CPF submissions.
• Familiarity with MOM regulations regarding foreign workers.

Responsibilities

• Provide administrative support for daily office operations.
• Handle client inquiries professionally via phone.
• Prepare monthly payroll and required IR forms.
• Monitor and address workers’ overtime and leave.
• Submit monthly CPF contributions to CPF Board.

Skills

Payroll processing

CPF submissions

Microsoft Office

Familiarity with MOM regulations

ISO45001 understanding

Education

Higher Nitec or Diploma in relevant field

Job description

Job Summary:

• Located at Ang Mo Kio

• 5 Days (9.00AM to 6.00PM)

• AWS & VB

• Up to $3.5K

About the Role

We are looking for a meticulous and proactive HR Admin to join our client. You will play a key role in supporting daily HR and administrative operations, ensuring compliance, and providing support to both management and staff.

Key Responsibilities

• Provide administrative support to ensure smooth daily office operations

• Answer phone calls and handle client inquiries professionally

• Prepare and generate monthly payroll for all staff, including IR21 (for resigned employees) and annual IR8A forms

• Monitor workers’ overtime, leave, and medical certificates, and address any related issues

• Submit monthly CPF contributions to CPF Board

• Apply for and renew work permits via MOM portal; must be familiar with MOM regulations for foreign workers

• Prepare quotations for clients and source quotations from suppliers

• Support management with ad-hoc administrative tasks (e.g., scheduling appointments with clients or directors)

• Assist with ordering materials and receiving goods/services

• Generate and email monthly outstanding statements of accounts to clients

• Record all incoming tax invoices from suppliers and collate them for quarterly submission to the company accountant

Job Requirements

• Higher Nitec or Diploma in relevant field

• 1–3 years of related work experience

• Strong knowledge of payroll processing and CPF submissions

• Familiarity with MOM regulations regarding foreign workers

• Basic understanding of ISO45001 and BizSAFE STAR

• Proficient in Microsoft Office applications

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

Kuan Mei Yang

Registration Number: R24124509

EA License No: 06C2859 (MCI Career Services Pte Ltd)