HR & Admin Executive

NRT TRADING & ENGINEERING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A trading and engineering company in Singapore is looking for an Office Administrator to manage HR duties, carry out clerical tasks, and perform bookkeeping activities. The ideal candidate should have at least 2 years of experience in office administration, proficiency in Microsoft Office, and excellent communication skills. This role is crucial for supporting the company's daily operations and ensuring efficient workflow.

Qualifications

• Minimum 2 years of office administration experience.
• Proficient in spoken and written English.
• Good communication and coordination skills.

Responsibilities

• Handle payroll and employment documents.
• Coordinate and manage appointments and meetings.
• Prepare and keep track of work schedules.

Skills

Microsoft Office Suite

Communication skills

Multi-tasking skills

Job description

Job Description

· HR Duties such as payroll and employment documents.

· Submit monthly cpf.

· Reporting to insurance and follow up necessary action

· Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents.

· Coordinating and managing appointments and meetings.

· Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.

· Maintaining general office files related to the company’s operations.

· Liaising and coordinating with subcontractors, suppliers & clients on assigned projects.

· Prepare & arrange for tender submission and any upcoming works.

· Keep track of quotations, invoices, delivery orders, purchase orders, receipts and payments.

· Perform administrative activities such as document filing and the preparation of documents to support sales and purchase activities, e.g. delivery order and service order forms.

· Maintain office facilities to support the company’s operation.

· Prepare and keep track of important work schedules allocated to Operations Managers.

· Liaise with the external auditor for the annual auditing exercise

· Preparing payment to suppliers.

· Follow up payment from clients.

· Keep records of rental houses and monthly payments

· Preparing monthly operation report such as pest control and cleaning report.

· Tabulate the expenses for the subcontractors and arrange payment for them.

· Any other duties as may be assigned by the Directors

· Performing other relevant duties when needed.

Job Requirements:

· 2 or more years’ office administration experience or handle company account preferable

· Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Powerpoint)

· Proficient in spoken & written English.

· Good communication & coordination skill

· Comfortable handling confidential information.

· Multi-tasking and time-management skills, with the ability to prioritize tasks.