HR Admin Executive

EN-SYST EQUIPMENT & SERVICES PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore is seeking an HR Admin Executive responsible for supporting HR operations, including employee onboarding, exit management, payroll processing, and recruitment support. The ideal candidate will have at least 5 years of HR experience and a relevant degree. Strong communication and administrative skills are essential for success in this role.

Qualifications

• Minimum 5 years of HR experience required.
• Conversant with local employment legislation.
• Good verbal and written communication skills.

Responsibilities

• Manage full employee onboarding and exit processes.
• Assist in recruitment, payroll processing, and insurance administration.
• Support HR policy development and training programs.

Skills

Communication

Interpersonal Skills

Attention to Detail

Education

Diploma or Bachelor’s Degree in Business or Human Resource Management

Tools

Synergix Payroll

PC Applications

Job description

Description of the Role

The HR Admin Executive supports the full spectrum of HR operational duties. He/she assists the Head of Department in the development and implementation of strategic HR policies and initiatives. The role also includes handling general office administrative tasks to ensure smooth day - to - day operations.

Key Tasks:

Employee Onboarding

• Handle the full onboarding process including preparation of employee documents, onboarding sessions, and profile setup in Syngerix.
• Prepare employment letters and ensure timely submission of required documentation.

Employee Exit Management

• Conduct exit interviews and ensure proper clearance procedures.
• Perform final payroll calculations including any deductions or additions related to employment cessation.

Recruitment Support

• Assist the recruitment process, including shortlisting, scheduling interviews, and follow-ups.

Insurance Administration

• Manage work injury compensation claims and liaise with insurers.
• Oversee employee health insurance enrollment and updates.

Training & Development

• Coordinate training programs including booking, attendance, evaluation, and feedback collection.
• Support training needs analysis and maintain training records.

Payroll Processing

• Calculate OT and Work Allowance (WA) for employees across departments.
• Ensure accurate data submission for payroll processing.

Policy & Procedure Development

• Assist in drafting, updating, and implementing HR policies, procedures, and guidelines to support operational consistency and compliance
• Perform other work duties as directed by the HOD

Requirements:

Education

• Diploma or Bachelor’s Degree in Business, human resource management or in a related field is preferred

Knowledge / Experience / Others

• Experience with creating and implementing of new system procedures
• Minimum 5 years of working experience in HR function
• Conversant with local legislation on employment/MOM matters
• Able to work meticulously and independently
• Good verbal and written communication skills and inter-personal skills, able to interact with all levels of staff of different nationalities
• Competent with general PC and Office software application
• Familiarity with Synergix payroll is a plus
• Immediate or short notice availability preferred

Personal Competencies

• Able to work meticulously and independently.